March 6, 2023 at 5:00 PM - Regular Board Meeting
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1. Call to order, roll call of members to establish a quorum
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2. Acknowledgment of Guests:
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3. Public Participation:
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4. Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
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4.A. Minutes of the regular board meeting of February 6, 2023.
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4.B. Items as surplus to be disposed of by the district
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4.C. Employment of personnel for temporary and part-time positions
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4.D. Student fundraisers
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5. Financial Report Consent Agenda: The following items may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more items will be removed from the consent docket and acted upon separately.
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5.A. Encumbrances from the general fund for purchase order numbers 1120 to 1218 in the amount of $88,392.71.
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5.B. Change orders from the general fund for purchase orders 202, 230, 256, 263, 302, 320, 415, 466, 482, 694, 748, 760, 809, 846, 883, 886, 898, 907-909, 914, 937, 950, 952, 963, 971, 1001, 1004, 1018, 1021, 1023, 1024, 1044, 1048, 1061, 1080, 1081, 1093, 1095, 1096, 1099, 1114, and 1119 in the amount of $3,414.82.
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5.C. Change orders from the building fund for purchase order 3 in the amount of $17,000.00.
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5.D. Change in appropriations in the general and building funds with no change in bottom line totals
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5.E. Treasurer's report
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5.F. Activity fund reports and adjustments
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6. Superintendent's Report:
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6.A. Report of Student Contests.
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6.B. Discussion of Financial Disclosure for Board Members.
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6.C. Discussion and possible action to send students and instructors to National Contests and pay expenses. (Possible Board Action)
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6.D. Discussion and possible action to send selected staff to the ACTE Best Practices and Innovations Conference September 27-29, 2023 in Salt Lake City, Utah and pay expenses. (Possible Board Action) https://www.acteonline.org/bestpractices/
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6.E. Discussion and possible action to send selected staff to the SREB Making Schools Work Conference July 18-21, 2023 in Orlando, Florida and pay expenses. (Possible Board Action) https://www.sreb.org/conference
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6.F. Discussion and possible action on the Marketing Plan for FY 2023-2024. (Possible Board Action)
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6.G. Discussion and possible action on a contract for services with ADPC for FY 2023-2024. (Possible Board Action)
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6.H. Proposed executive session to discuss the employment of Professional Staff for FY 2023-2024 (25 O.S. 307 (B)(1)). (Possible Board Action) See List of Professional Services Staff below.
PROFESSIONAL STAFF EMPLOYMENT CONSIDERATION FOR FY 2023-2024 NAME AND FY2023 JOB TITLE: Melinda Barton – Director of Marketing – Alva & Fairview |
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6.I. Vote to convene in executive session. (Possible Board Action)
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6.J. President’s acknowledgement of the board’s return to open session.
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6.K. Clerk’s executive session compliance announcement.
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6.L. Possible action on the employment of the Professional Staff for FY 2022-2023. (Possible Board Action) See full list above.
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7. New Business: in accordance with Oklahoma Stat. title 25, §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
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8. Announcements:
March 13 - 17, 2023 - Spring Break March 31 - April 4, 2023 - NSBA Conference - Orlando, Florida April 10, 2023 – Next Regular Board Meeting – Alva Campus |
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9. Adjourn
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