March 6, 2023 at 5:30 PM - Regular Meeting

1. Administrative Reports

• Bradley Elementary School: Champions of the Month
• Middle/High School: Champions of the Month
• District: Update on Acellus Learning Accelerator program, Site Improvements

2. Call to order and recording of members present and absent.

3. CBEW, auditor, to present the FY22 audit.

4. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items:

4.A. Approve minutes of the following meetings:

• February 6, 2023, Regular Board Meeting

4.B. General Fund purchase order encumbrance numbers:

• General Fund encumbrances 271-301 totaling $ 38,483.16
• Building Fund encumbrances 41-42 totaling $1433.84
• Payroll encumbrances 70200-70203 totaling $1882.95

4.C. Treasurer's report on status of funds and investments:

• Activity fund purchase orders 351-385 totaling $ 3046.83

4.D. Activity fund balance transfers and amounts:        

• From HS Athletics to Basketball for the February concession of $1291.42

4.E. Approve the College Remediation and Dropout report.

4.F. Renewal and/or Ratification of Agreements/Contracts/Policies for FY24.

• Approval of superintendent,  Angela Avila, as the purchasing agent for Drumright Public Schools and authorized representative for all federal programs, ERATE, General Fund, Building Fund, Activity Fund, and all other school programs and activities not listed.
• Approval to appoint Becky Marrs as Encumbrance Clerk and Minutes Clerk.
• Approval to appoint Sheila Cummins as Drumright Public Schools Treasurer and Deputy Minutes Clerk.
• Approval to appoint Angie French to serve as Treasurer.
• Approval of the RCB Bank as the financial institution for all district funds as the Bank of Record.
• Approval of membership renewal by the Oklahoma State School Boards Association.
• Approval of renewal of Assemble Subscription by the Oklahoma State School Boards Association.
• Approval of the renewal of Global Compliance Network to provide professional development.
• Approval of the renewal for Appetegy to provide website design and community communication.
• Approval for the renewal of The Center for Education Law P.C. to provide legal services.
• Approval for the renewal of ADPC to provide financial services.
• Approval of the renewal for Stephen L. Smith, Corp., as financial consultant.
• Approval for the renewal of the Acellus Learning Accelerator program.
• Approval for renewal of the District Level Services Program membership with CCOSA4.
• Approval of Angela Avila, Superintendent to accept  resignations/retirements for the district.
• Approval of the J & J School Services Contract. 
• Approval of the Municipal Accounting Software agreement.
• Approval for the school fundraiser list. (Schedule A)
• Approval of the Inter-Cooperative Agreement with Creek County Highway Dept. Dist # 2.

5. Propose executive session to discuss personnel issues pursuant to 25 O.S. 307 (B)(1)

• Discussion of 2023 proposed bond options and any other necessary information pertaining to the preparation of the proposed bond.  
• Discussion and update of services and management of all district financial processes and records.
• Discussion of the Participation Agreement with Five Star Co-op, authorize to pay funds directly to Five Star Co-op for FY24.
• Discussion of Co-op with Oak Grove Public Schools for baseball and transportation for FY23.
• Discussion of Fund 615.
• Discussion of job descriptions.
• Discussion of extra-duty stipend schedule.

6. Vote to convene in executive session

7. Executive session minutes compliance statement: No action or votes were taken and no other matters were discussed

8. Vote to approve/not approve the FY22 audit as presented.

9. Vote to approve/not approve Fund 615 Budget for Indicator 11.

10. Vote to approve/not approve the Participation Agreement with Five Star Co-op, authorize to pay funds directly to Five Star Co-op for FY24.

11. Vote to approve/not approve Co-op with Oak Grove Public Schools for baseball and transportation for FY23.

12. Vote to accept resignations/retirements for the district

13. New Business

• Vote to approve the hire of Sandra Vaughn for the remainder of the 2022-2023 school year as a elementary teacher, pending all required documentation.
• Vote to approve the Senior Class field trip to Frontier City on April 12, 2023.
• Vote to approve the Regular Board Meeting on April 6, 2023 at 5:30 PM.

14. Public Comments

15. Adjourn