May 20, 2024 at 4:00 PM - Board of Directors Meeting
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I. Call to Order/Roll Call, establish quorum, and ensure public notice requirements have been met.
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II. Introduction of any Guests
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III. Community Reports
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IV. Chamber Reports
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IV.a. Chair's Discussion - Dustin Hilliary
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IV.b. CEO/President's Report - John Michael Montgomery
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IV.c. ↵Hotel-Motel Tax Representative/CVB Report - Carrie Paye
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IV.d. Financial Report- Doug Stephens
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V. Consent Agenda
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V.a. Consider acceptance of the April Board of Directors Meeting Minutes
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V.b. Consider acceptance of the April Membership Report.
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V.c. Consider acceptance of the March Financials Report.
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V.d. Set Free Praise Dance Conference- The CVB Advisory Council has recommended approving funding in the amount of $900 to be paid out of Special Events made payable to the Hilton Garden Inn. The event is expecting 50 local participants, 40 regional participants, and 10 out-of-state participants. The funding formula showed a value of $900 for this event. The Set Free Praise Dance Conference will take place from August 16-17, 2024.
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V.e. Grand National Horsemen Association- The CVB Advisory Council has decided to table the Grand National Horsemen Association request for funding, requesting that they turn in a Post Event Report. The Grand National Horsemen Association National Finals will take place from July 22-29, 2024.
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V.f. Native Naturals- The CVB Advisory Council has recommended approving funding in the amount of $1,590 to be paid out of Special Events made payable to the McMahon Memorial Auditorium. The event is expecting 110 local participants, 40 regional participants, and 30 out-of-state participants. The event is expecting 29 room nights. The funding formula showed a value of $1,590 for this event. The Native Naturals event will take place on June 8, 2024.
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VI. Business
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VI.a. ↵
Consider authorizing an agreement between Ascensus and Lawton Fort Sill Chamber of Commerce to establish a pooled employer retirement plan, and to authorize expenditures necessary for the enrollment of the chamber of commerce in the pooled retirement plan. Expenditures are not to exceed the cost of $4500.
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VI.b. Consider adopting a position of support by the Lawton Fort Sill Chamber of Commerce for the 2024 Lawton CIP extension program and authorize an expenditure of up to $15,000 in support of the campaign for the extension of the 2024 Lawton CIP Program.
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VII. New Business
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VIII. Adjourn
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