April 22, 2024 at 4:00 PM - Board of Directors Meeting

I. Call to Order/Roll Call, establish quorum, and ensure public notice requirements have been met.

II. Introduction of any Guests

III. Community Reports

IV. Chamber Reports

IV.a. Chair's Discussion - Dustin Hilliary

• Upcoming events

IV.b.   ↵CEO/President's Report - John Michael Montgomery

• Membership Report
• Slate of Board of Directors for FY24-25

IV.c. Hotel-Motel Tax Representative/CVB Report - Carrie Paye

• STAR Report Review
• CVB Funding Recommendations Review

IV.d. Financial Report Doug Stephens

• February Financial report

V. Consent Agenda

V.a. Consider acceptance of the March Board of Directors Meeting Minutes

V.b. Consider acceptance of the March Membership Report.

V.c. Consider acceptance of the February Financials Report.

V.d.

1. Grand National Horsemen Association- The CVB Advisory Council has decided to table the Grand National Horsemen Association request for funding, requesting that they turn in a Post Event Report. The Grand National Horsemen Association National Finals will take place from July 22-29, 2024.

V.e.

1. Lawton Chautauqua- The CVB Advisory Council has recommended approving funding in the amount of $1,800 to be paid out of Special Events made payable to the Friends of the Lawton Public Library. The event is expecting 900 local participants and 100 combined regional and out-of-state participants. The event is expecting 50 room nights. The funding formula showed a value of $1,800 for this event. The Lawton Chautauqua will take place from June 18-22, 2024.

V.f.

1. Native Naturals- The CVB Advisory Council has tabled this event requesting an after action review. Native Naturals will take place on June 8, 2024.

V.g.

1. 39 Tribes Unity (President’s Approval)- The CVB Advisory Council has recommended that the President’s Approval be in the amount of $1,000. The 39 Tribes Unity Gathering will take place from April 19-20, 2024.

VI. Business

• Consider and take possible action on nominating committee’s candidates for Board of Directions FY24-25

VII. New Business

• Consider any items to add to agenda for the May Board meeting

VIII. Adjourn