March 25, 2024 at 4:00 PM - Board of Directors Meeting

I. Call to Order/Roll Call, establish quorum, and ensure public notice requirements have been met.

II. Introduction of any Guests

III. Community Reports

IV. Chamber Reports

IV.a. Chair's Discussion - Dustin Hilliary

• Upcoming Events
• Appoint Nominating Committee for FY 24-25 Board of Directors 

IV.b. CEO/President's Report - John Michael Montgomery

• Membership Report
• Budget 
• DC Fly In
• Sponsorship Opportunities

IV.c. Hotel-Motel Tax Representative/CVB Report - Carrie Paye

• STAR Report Review
• CVB Funding Recommendations Review
• 2024 Wichita Mountains Open- The CVB Advisory Council has recommended to deny funding for this event due to having a lack of verifiable room nights for past event and lack of strategy to verify the potential room nights for this year. The 2024 Wichita Mountains Open will take place from April 4-7, 2024.
• Xtreme Bulls- The CVB Advisory Council has recommended approving funding in the amount of $3,750 to be paid out of Coliseum made payable to the Great Plains Coliseum. The event is expecting 1,200 local participants, 1,000 regional participants, and 500 out-of-state participants. The event is expecting 200 room nights. The funding formula showed a value of $3,750 for this event. The Xtreme Bulls by Lawton PRCA will take place from April 5-6, 2024.
• Fires Symposium- The CVB Advisory Council has recommended approving funding in the amount of $7,500 out of Special Events. The event is expecting 100 local participants, 120 regional participants, and 600 out-of-state participants. The event is expecting 750 room nights. The funding formula showed a value of $9,800 for this event. The Fires Symposium will take place from May 1-4, 2024.
• Arts for All Festival & Esports Tournament- The CVB Advisory Council has recommended approving and combining funding in the amount of $6,500 for the Arts for All Festival and the Arts for All Festival Esports Tournament ($5,000 for the festival, $1,500 for the Esports tournament) to be paid out of Special Events. The event is expecting 20,000 local participants, 4,700 regional participants, and 300 out-of-state participants. The Arts for All Festival as well as the Arts for All Esports Tournaments will take place from May 10-12, 2024.
• VFW Post 1193 90^th Birthday- The CVB Advisory Council has recommended approving funding in the amount of $900 to be paid out of Special Events and made payable to the Hilton Garden Inn. The event is expecting 75 local participants, 30 regional participants, and 4 out-of-state participants. The VFW Post 1193 90^th Birthday will take place from May 3-5, 2024.

IV.d. Financial Report Doug Stephens

• No financial statement to review 

V. Consent Agenda

V.a. Consider acceptance of the February Board of Directors Meeting Minutes

V.b. Consider acceptance of the February Membership Report.

V.c.

• 2024 Wichita Mountains Open- The CVB Advisory Council has recommended to deny funding for this event due to having a lack of verifiable room nights for past event and lack of strategy to verify the potential room nights for this year. The 2024 Wichita Mountains Open will take place from April 4-7, 2024.
• Xtreme Bulls- The CVB Advisory Council has recommended approving funding in the amount of $3,750 to be paid out of Coliseum made payable to the Great Plains Coliseum. The event is expecting 1,200 local participants, 1,000 regional participants, and 500 out-of-state participants. The event is expecting 200 room nights. The funding formula showed a value of $3,750 for this event. The Xtreme Bulls by Lawton PRCA will take place from April 5-6, 2024.
• Fires Symposium- The CVB Advisory Council has recommended approving funding in the amount of $7,500 out of Special Events. The event is expecting 100 local participants, 120 regional participants, and 600 out-of-state participants. The event is expecting 750 room nights. The funding formula showed a value of $9,800 for this event. The Fires Symposium will take place from May 1-4, 2024.
• Arts for All Festival & Esports Tournament- The CVB Advisory Council has recommended approving and combining funding in the amount of $6,500 for the Arts for All Festival and the Arts for All Festival Esports Tournament ($5,000 for the festival, $1,500 for the Esports tournament) to be paid out of Special Events. The event is expecting 20,000 local participants, 4,700 regional participants, and 300 out-of-state participants. The Arts for All Festival as well as the Arts for All Esports Tournaments will take place from May 10-12, 2024.
• VFW Post 1193 90^th Birthday- The CVB Advisory Council has recommended approving funding in the amount of $900 to be paid out of Special Events and made payable to the Hilton Garden Inn. The event is expecting 75 local participants, 30 regional participants, and 4 out-of-state participants. The VFW Post 1193 90^th Birthday will take place from May 3-5, 2024.

VI. Business

• Consider budget for the FY 24-25

VII. New Business

VIII. Adjourn