Public Meeting Agenda: January 29, 2024 at 4:00 PM - Board of Directors Meeting

I. Call to Order/Roll Call, establish quorum, and ensure public notice requirements have been met.

II. Introduction of any Guests

III. Community Reports

City of Lawton	Lawton Metropolitan Area Airport Authority
Fort Sill	Civilian Aide to the Secretary of the Army
Cameron	County Commissioners
Great Plains Technology Center	Board of Realtors
Lawton Public Schools	Senator Inhofe’s Office
LEDC	Senator Lankford’s Office
FISTA/FIRES Chapter AUSA - Frontier Team	Congressman Cole’s Office

IV. Chamber Reports

IV.a. Chair's Discussion - Dustin Hilliary

IV.b. CEO/President's Report - John Michael Montgomery

IV.c. Hotel-Motel Tax Representative/CVB Report - Carrie Paye

IV.d. Financial Report Doug Stephens

V. Consent Agenda

1. Consider acceptance of November 27th, 2023, Board of Directors Meeting Minutes.
2. Consider recommendation to approve the November 2023 Membership Report
3. Consider recommendation to approve the December 2023 Membership Report
4. Consider recommendation to approve the November 2023 Financial Report.
5. President’s approval of $1,000 for the Lawton Kiwanis Archery Tournament 2024 happening at the Comanche County Fairgrounds Expo Center, January 20, 2024. Funds will be designated out of the sports promotion budget.

1. USACi World Finals- The CVB Advisory Council has recommended approving funding for this event in the amount of $6,000 to be paid out of the Coliseum to the Coliseum. The event is expecting 200 local participants, 300 regional participants, and 150 out-of-state participants. The event is expecting 450 room nights. The funding formula showed a value of $7,300. The USACi World Finals is scheduled to take place on March 22, 2024.

1. SWOCC Corvette Kickoff Classic- The CVB Advisory Council has recommended approving funding in the amount of $3,550 to be paid out of Special Events made payable to the Apache Casino Hotel. The event is expecting 200 local participants, 70 regional participants, and 130 out-of-state participants. The event is expecting 175 room nights. The funding formula showed a value of $3,550 for this event. The SWOCC Corvette Kickoff Classic will take place from April 12-14, 2024.

1. Black History Event- The CVB Advisory Council has recommended approving funding for up to $10,000 out of Special Events contingent on monetary needs. The event is expecting local participants, regional participants, and 130 out-of-state participants. The event is expecting room nights. The funding formula showed a value of for this event. The Black History Event is scheduled to take place on February 28, 2024.

V.a. Consider acceptance of the November Board of Directors Meeting Minutes

V.b. Consider acceptance of the November Membership Report.
Consider acceptance of the December Membership Report.

V.c. Consider acceptance of the November Financials Report.

VI. Business
a. Consider and take action as necessary on FY23 audit
b. Consider and take action as necessary for the proposed Redcoat bylaw changes

VII. New Business

1. December Membership Report
2. Consider and take action as necessary on FY23 audit

VIII. Adjourn

January 29, 2024 at 4:00 PM - Board of Directors Meeting