Public Meeting Agenda: May 22, 2023 at 4:00 PM - Board of Directors Meeting

I. Call to Order/Roll Call, establish quorum, and ensure public notice requirements have been met.

II. Introduction of any Guests

III. Community Reports

City of Lawton	Lawton Metropolitan Area Airport Authority
Fort Sill	Civilian Aide to the Secretary of the Army
Cameron	County Commissioners
Great Plains Technology Center	Board of Realtors
Lawton Public Schools	Senator Inhofe’s Office
LEDC	Senator Lankford’s Office
FISTA/FIRES Chapter AUSA - Frontier Team	Congressman Cole’s Office

IV. Chamber Reports

IV.a. Chair's Discussion - Rick Walker

Upcoming Events
Contracted Services Agreement

IV.b. CEO/President's Report - Krista Ratliff

Membership Report
Armed Forces Day Parade
Annual Banquet
Golf Tournament
Holy City
Holiday in the Park Contract
Juneteenth
Board Attendance

IV.c. Hotel-Motel Tax Representative/CVB Report - Carrie Paye

STAR Report Review
CVB Funding Recommendations Review

IV.d. Financial Report Austin Rabon

V. Consent Agenda

V.a. Consider acceptance of the April 24, 2023 Board of Directors Meeting Minutes

V.b. Consider acceptance of the March 2023 Membership Report.

V.c. Consider acceptance of the March 2023 Financials Report.

V.d.

d. Consider approving a $25,000 appropriation from Hotel/Motel economic development Council fund for the Juneteenth Committee to conduct its annual celebration. This will not impact the Chambers CVB funding.
f. Paradise Concerts: Mother’s Day Show- The CVB Advisory Council has recommended to approve funding in the amount of $550 out of Special Events with a contingency of verifiable room nights. The event is expecting 800 local participants, 200 regional participants, and 100 out of state participants. The event is expecting 25 room nights. The funding formula showed a value of $1,050 for this event. Paradise Concerts: Mother’s Day Show is Scheduled for May 13th, 2023.
g. All In Esports Expo- The CVB Advisory Council has recommended to approve funding in the amount of $2,000 to be paid out of Special Events. The event is expecting 150 local participants, 100 regional participants, and 150 out of state participants. The event is expecting 200 room nights. The funding formula showed a value of $3,300 for this event. All In Esports Expo is scheduled for September 22-23, 2023.
h. Rumble on the Plains- The CVB Advisory Council has recommended to approve funding for this event in the amount of $1,900 to be paid out of the Coliseum. The event is expecting 200 local participants, 100 regional participants, and 100 out of state participants. The event is expecting 100 room nights. Rumble on the Plains is scheduled for June 24th, 2023.
i. Unity Festival-. The CVB Advisory Council has recommended to table this event upon the possibility of it being postponed and to reevaluate the number of its room nights and participants. Unity Festival is scheduled for July 22nd, 2023.

VI. Business

VII. New Business

VIII. Adjourn

May 22, 2023 at 4:00 PM - Board of Directors Meeting

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