June 10, 2024 at 6:00 PM - Regular Meeting

Call to order, roll call of members, and establish a quorum.

Pledge of Allegiance.

Moment of Silence.

Opening Remarks by the Board Chair.

REGULAR BUSINESS:

1. Board to take action on the employment of Stephen L. Smith, Corp., as Financial Consultants to the School District for the 2024-2025 fiscal year.

2. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to the calling of a special election to authorize general obligation bonds.

3. Board to consider and take action on a resolution authorizing the calling and holding of a special election to be held in this School District to authorize the issuance of general obligation bonds.

CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. If any item requires discussion, it shall be removed from the consent agenda by majority action by the board of education and addressed separately from the consent agenda. The consent agenda consists of the approval of the following items:

1. Vote to approve the new encumbrances as follows:

1.(A) GENERAL FUND 11 FY: 24
New encumbrances 275 in the amount of $500.00

1.(B) BUILDING FUND 21: FY: 24
New encumbrances 41 through 42 in the amount of $18,329.72

1.(C) CHILD NUTRITION FUND 22: FY: 24
No new encumbrances.

2. Discussion and possible action to approve the renewal of the S & B CPA's & Associates, PLLC contract for the FY 24 Audit.

3. Discussion and possible action to approve the renewal of The Center for Education Law P.C. contract for the 2024-2025 school year. 

4. Discussion and possible action to approve the renewal of the Lease Agreement with the Town of Lahoma for the 2024-2025 school year. 

5. Discussion and possible action to approve the renewal of the Lease Agreement with Sooner Plains Coop formerly known as Great Plains Cooperative and Oklahoma Agricultural Cooperative Association for the 2024-2025 school year. 

6. Discussion and possible action to approve the renewal of the Hedges Regional Speech & Hearing contract for the 2024-2025 school year. 

7. Discussion and possible action to approve the renewal of the DRS (Department of Rehabilitation Services) Transition School-to-Work: Work Study contract for the 2024-2025 school year. 

8. Discussion and possible action to approve the renewal of the OROS (Organization of Rural Oklahoma School) membership for the 2024-2025 school year. 

9. Discussion and possible action to approve the renewal of the OSAG (Oklahoma School Assurance Group) Workers' Compensation agreement for the 2024-2025 school year. 

10. Discussion and possible action to approve the renewal of the LMH Testing, LLC contract for the 2024-2025 school year. 

11. Treasurer's Report. 

ADMINISTRATIVE REPORT AND DISCUSSION:

1. Activity Report

2. Correspondence

3. Elementary Principal's Report
a) Tulsa Training for 10 Staff
b) Principal's Office

4. Superintendent's Report
a) Summer Operations
b) District Improvements

REGULAR BUSINESS:

1. Discussion and possible action to approve the minutes of the regular meeting held May 13, 2024.

2. Discussion and possible action to approve the minutes of the special meeting held May 21, 2024-Ames.

3. Discussion and possible action to approve the minutes of the special meeting held May 21, 2024-Lahoma-a.

4. Discussion and possible action to approve the minutes of the special meeting held May 21, 2024-Lahoma-b.

5. Discussion and possible action regarding the sanctioning of the Cimarron All Student Booster Club for the 2024-2025 school year. 

6. Discussion and possible action regarding the Activity Fundraisers for the 2024-2025 school year. 

7. Discussion and possible action regarding the Lease/Rental Agreement for 203 Field Dr.

8. Discussion and possible action regarding the Lease/Rental Agreement for 321 Main.

9. Discussion and possible action regarding OSIG renewal for the 2024-2025 school year. 

10. Discussion and possible action to approve a contract with Fowler Financial for the remainder of the 2023-2024 school year. 

11. Discussion and possible action to approve a contract with Fowler Financial for the 2024-2025 school year. 

12. Discussion and possible action to regarding the transfer of funds from the Sinking Fund, no longer required, to the General Fund. 

13. Discussion and possible action to approve the Temporary Appropriations for fiscal year 2024-2025. 

14. Discussion and possible action to approve the Municipal Orders for the 2024-2025 school year. 

15. Discussion and possible action to approve the Standard Classroom Teacher Salary for the 2024-2025 school year. 

16. Discussion and possible action to approve the Extra Duty contract for the 2024-2025 school year. 

17. Discussion and possible action regarding the 11 (eleven) and 12 (twelve) month support staff salaries. 

18. Discussion and possible action regarding returning staff incentives for the 2024-2025 school year. 

19. Discussion and possible action to Emergency Certify staff for the 2024-2025 school year.

20. Discussion and possible action to Adjunct Certify staff for the 2024-2025 school year.

21. Opening of Milk Bids. 

22. Discussion and possible action regarding Milk Bids for the Child Nutrition Program for the 2024-2025 school year. 

23. Discussion and possible action regarding the transfer of monies from the Senior Class of 2024 Activity Fund sub-account to the Senior Class of 2025 Activity Fund sub-account.

24. Discussion and possible action regarding the closing of the Senior Class of 2024 Activity Fund sub-account.

25. Discussion and possible action regarding an Activity Fund sub-account for the incoming 7th grade class (Seniors 2030). 

26. Discussion and possible action regarding remaining funds in the After Prom Activity sub-account. 

27. Discussion and possible action regarding the purchase of a school vehicle.

28. Discussion and possible action regarding Cimarron Public Schools capacity limits for the 2024-2025 school year. 

29. Discussion and possible action regarding District Improvement Projects. 

30. Reading letter(s) of resignation received to date. 

31. Discussion and possible action regarding letter(s) of resignation received to date. 

32. Signing of contracts. 

EXECUTIVE SESSION:

1. Proposed Executive Session to 1) Discuss the employment of Tom Butler as summer staff.  25 O.S. § 307 (B)(1)

2. Vote to convene or not to convene into Executive Session

3. Acknowledge board's return to open session.

4. Discussion and possible board action regarding the employment of Tom Butler as summer staff. 

NEW BUSINESS:

ANNOUNCEMENTS:

ADJOURNMENT: