February 13, 2023 at 6:00 PM - Regular Meeting

Call to order, roll call of members, and establish a quorum.

Pledge of Allegiance.

Moment of Silence.

Opening Remarks by the Board Chair.

CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. If any item requires discussion, it shall be removed from the consent agenda by majority action by the board of education and addressed separately from the consent agenda. The consent agenda consists of the approval of the following items:

1. Vote to approve the new encumbrances as follows:

1.(A) GENERAL FUND 11 FY: 23
New encumbrances 245 through 247 in the amount of $1,621.10.

1.(B) BUILDING FUND 21: FY: 23
No new encumbrances.

1.(C) CHILD NUTRITION FUND 22: FY: 23
No new encumbrances.

2. Discussion and possible action to approve the Treasurer's Report.

3. Discussion and possible action regarding the Jostens contract for the 2023-2024 school year.

4. Discussion and possible action regarding the OKTLE (Oklahoma Teacher & Leader Effectiveness), SEES (Support Employee Evaluation System) and McREL (Leader Evaluation) renewal for the 2023-2024 school year.

ADMINISTRATIVE REPORT AND DISCUSSION:

1. Activity Report

2. Correspondence

3. School Resource Officer Report
a) Monthly Findings

4. Special Education Report
a) Special Education/Instructional Coach Updates

5. Elementary Principal's Report
a) Test Preparations
b) Calendar updates

6. High School Principal's Report
a)  2023-2024 Professional Development & Testing Window Dates.

7. Superintendent's Report
a) Video for Bond Project
b) OSRMT Update

REGULAR BUSINESS:

1. Discussion and possible action to approve the minutes of the Regular Meeting held January 9, 2023.

2. Discussion and possible action to approve the minutes of the Special Meeting held January 23, 2023.

3. Discussion and possible action to approve Autry Mathematics and Science Credits for the 2022-2023 school year.

4. Discussion and possible action on approving the 2023-2024 school calendar. 

5. Discussion and possible action regarding State Counselor Stipend.

6. Discussion and possible action regarding the OSSBA recommenced policies:
A) School Board Meetings Agenda Preparation and Diossemination. (BEA)
B) Board of Education Meeting Public Participation (BED)
C) Board of Education Meeting Public Participation (Regulation) (BED-R)
D) Board of Education Executive Officer-Superintendent (BJ)
E) General Fund Balance (CDAC)
F) Emergency School Closings (CKCA)
G) Death of a Student or Staff Member (CWB)
H) Memorials (CWC)
I) School Library Media Center (EFA)
J) Request for Reconsideration of Library Material (EFA-E1)
K) Report of Reconsideration (EFA-E2)
L) Public Complaints About Library Curriculum or Instructional Materials (Procedure) (EFA-P)
M) School Library Media Center Selection of Materials (Regulation) (EFA-R1)
N) Mental Health Crisis Protocol (EJF)
O) Reading Sufficiency Testing (EKBA)
P) Testing Program Student Surveys (Regulation) (EK-R1)
Q) Vision Screening of Students (FFAF)

7. Discussion and possible action regarding a Holiday Fundraiser for Student Council Fundraiser for the 2022-2023 school year

8. Discussion and possible action to approve the building design for the upcoming bond issue.

9. Discussion and possible action to surplus items listed:  Server 005590, 1-basketball scoreboard with equipment, 1-softball scoreboard with equipment and 1-1300 PSI Hotsy powerwasher model # 555dd Rel B (Serial Number XXXXX-48399.

10. Board members receive credit hours.

11. Discussion and possible action to review and/or modify the Cimarron Schools Covid 19 Transmission Mitigation Plan.

EXECUTIVE SESSION:

1. Proposed Executive Session to 1) Discuss the employment of the Elementary Principal/Counselor for the 2023-2024 school year. 2) Discussion regarding the employment of the Secondary Principal for the 2023-2024 school year. (25 O.S. Section 307 (B)(1).
 

2. Vote to convene or not to convene into Executive Session

3. Acknowledge board's return to open session.

4. Discussion and possible board action regarding the employment of the Elementary Principal/Counselor for the 2023-2024 school year.

5. Discussion and possible board action regarding the employment of the Secondary Principal for the 2023-2024 school year.

NEW BUSINESS:

ANNOUNCEMENTS:

ADJOURNMENT: