February 14, 2024 at 12:00 PM - Regular Meeting for the Board of Education

1. Call to order.

2. Roll call of members.

3. Introduction of guests.

4. Vote on the minutes of the regular meeting held on January 9, 2024.

5. Vote on the agenda as part of the minutes and any new business that could not reasonably be foreseen 48 hours in advance of the meeting.

6. Discussion about bid packages for the Western Technology Center Main Building West End Roof Replacement Project Phase 2, Burns Flat Campus.

7. Consideration and possible action to award bid package for the Western Technology Center Main Building West End Roof Replacement Project Phase 2, Burns Flat Campus.

8. Vote on warrants and encumbrances: 2023-24 General Fund Encumbrance No. 842 to 950; 70216 to 70227; Building Fund No. 23; and any change orders that apply to approved purchase orders.

9. Financial Reports

9.A. Activity Fund and Transfer Reports

9.B. Treasurer's Report on General and Building Funds and Investments

10. Vote on activity, treasurer, and investment reports.

11. Vote on temporary personnel contracts for 2023-24 as listed on agenda as Attachment "A".

12. Vote on declaring items listed on Attachment "B" as surplus property and allowing the Board and Superintendent to legally dispose of at their discretion.

13. Discuss and vote on renewal of commercial multi-peril property and building insurance and auto insurance policy with Berrong Insurance Agency.
 

14. Vote on the addition of the Adult Education and Family Literacy (AEFL) Support Services Procedure to the Western Technology Center Policy and Procedure Manual.

15. Vote on a new tuition reciprocity agreement between Western Technology Center and Chisholm Trail Technology Center effective January 1, 2024.

16. Vote on the resignation of Courtney McHenry, Administrative Assistant/Activity Fund Custodian at the Elk City Campus, effective January 11, 2024, and seek replacement.

17. Vote on the interview committee's recommendation to hire an Administrative Assistant/Activity Fund Custodian at the Elk City Campus effective February 5, 2024.

18. Vote on the resignation of Lindsey Martin, Financial Administrative Assistant at the Burns Flat Campus, effective March 31, 2024, and seek replacement.

19. Vote on the interview committee's recommendation to hire a Financial Assistant/Payroll Specialist at the Burns Flat Campus, effective April 1, 2024.

20. Vote on the resignation of Henry "Dee" Wilhelm, Site Director at the Sayre Campus, effective June 30, 2024, and seek replacement.

21. Vote on the interview committee's recommendation to hire a Director of Student Services at the Burns Flat Campus effective July 1, 2024.

22. Vote on the resignation of Rick McCain, Criminal Justice Instructor at the Sayre Campus, effective May 31, 2024, and seek replacement.

23. Vote on the resignation of Jessica Anthony, Special Needs Representative, effective May 31, 2024, and seek replacement.

24. Vote to appoint Brandi Yeager as a school district receiving agent at the Elk City Campus effective February 5, 2024.

25. Superintendent's Report

25.A. Update on underground storage tank repair at Burns Flat Campus.

25.B. Vote on application for a USDA/RISE (Rural Instruction & Shared Education) Distance Learning and Telemedicine Grant for IT equipment.

26. Proposed executive session to discuss renewal/non-renewal of contracts for Danny Britton, Business and Industry Services Director; Pamela Clark, Chief Financial Officer; and Audie Corning, BIS Campus Director-Weatherford for FY 2024-25.  The President of the Board will designate the executive session minutes compliance clerk.  25 O.S. § 307(B) (1).

The President of the Board will designate the executive session minutes compliance clerk.

27. Vote to convene or not convene in executive session.

28. Acknowledge board's return to open session.

29. Executive session compliance announcement.

30. Minutes compliance clerk will report on executive session.

31. Vote on renewal/non-renewal of contracts for Danny Britton, Pamela Clark, and Audie Corning for FY 2024-25.

32. New Business:  in accordance with 25 O.S. §311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.

33. Announcements.

34. Adjourn.