March 11, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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I. Call to Order and Establish a Quorum
Agenda Item Type:
Procedural Item
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II. Pledge of Allegiance
Agenda Item Type:
Procedural Item
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III. Awards Presentations
Agenda Item Type:
Information Item
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III.A. Oklahoma Music Educators Association (OkMEA) All-State Awards
Presented by Dr. Evelyn Kwanza
Agenda Item Type:
Rationale:
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IV. Public Communications
Agenda Item Type:
Procedural Item
Rationale:
This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening. Board members cannot respond to questions or comments during public communications but the Board President may refer matters of concern to the Superintendent for review and recommendations.
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V. Disposition of Routine Business by Consent Action
Agenda Item Type:
Action Item
Rationale:
The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular business hours, which are Monday-Friday 7:45 AM-4:15 PM
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V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2023-2024)
Agenda Item Type:
Consent Item
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V.B. Minutes for the Regular Meeting of the Board of Education on February 5, 2024 and the Special Meeting of the Board of Education on February 26, 2024
Agenda Item Type:
Consent Item
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V.C. Treasurer's Report for the period through February 29, 2024
Agenda Item Type:
Consent Item
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V.D. Investment Report (presented for information only)
Agenda Item Type:
Consent Item
Rationale:
1. 2023A Lease Revenue Funds
2. 2023C Lease Revenue Funds 3. Bank of Oklahoma Funds |
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V.E. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:
Consent Item
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V.F. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:
Consent Item
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V.G. Activity Fund Raising Reports with Proposed Events
Agenda Item Type:
Consent Item
Rationale:
1. Norman High School - Speech and Debate
2. Norman High School - Soupstone (Sponsorships) 3. Irving Middle School - Solar Panels 4. Norman High School - Family, Career and Community Leaders of America (FCCLA) 1814 5. Norman High School - Soupstone (Bake Sale) |
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V.H. Agreements, Contracts and Renewals for Fiscal Year 2023-2024
Agenda Item Type:
Consent Item
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V.H.1. STUDENT SERVICES (Stephanie Williams)
Agenda Item Type:
Rationale:
a. University of Oklahoma Facility Rental Agreement of the Lloyd Noble Center for the 2024 Graduation Ceremonies of Norman North High School and Norman High School
b. University of Oklahoma Facility Rental Agreement of the Lloyd Noble Center for the All City Band and Orchestra to have rehearsal and performance c. Janie House Guest Accompanist Independent Contractor Agreement for 2023-2024 All City Rehearsals and Performance d. Sooner Fashion Mall LLC c/o Brookfield Properties Retail Inc. Display Space Rental Agreement for Fine Arts to promote their All-City Art Show |
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V.H.2. PROFESSIONAL DEVELOPMENT SERVICES (Sarah Seymore)
Agenda Item Type:
Rationale:
a. Factor 110 agreement for event planning services for the Celebration of Excellence banquet
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V.H.3. ALTERNATIVE EDUCATION (Paul Tryggestad)
Agenda Item Type:
Rationale:
a. Factor 110 agreement for event planning services for the 2024 Dimensions Academy Graduation Ceremony
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V.I. Agreements, Contracts and Renewals for Fiscal Year 2024-2025
Agenda Item Type:
Consent Item
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V.I.1. TECHNOLOGY SERVICES (Christy Fisher)
Agenda Item Type:
Rationale:
a. FileWave, Inc. Mobile Device Management (MDM) Software District License Subscription Agreement Renewal
b. Incident IQ Platform and Software Maintenance End User License Subscription Renewal c. Infinite Campus Platform and Software Maintenance End User License Subscription Renewal d. United Systems Lightspeed Relay Content Filter Software Subscription Agreement Renewal e. United Systems, Inc. Managed Firewall and Security Software Subscription Agreement Renewal f. United Systems, Inc. Cisco SmartNet Service Agreement Renewal g. United Systems, Inc. Aruba Mobility Master Virtual Service Agreement Renewal h. United Systems, Inc. for Cisco Flex Services Subscription Agreement Renewal i. United Systems, Inc. Master Services Agreement j. School Safe ID Visitor Management Software License Agreement Renewal k. Dell Switch PowerEdge Post Standard Support Service Agreement Renewal |
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V.I.2. BUSINESS SERVICES (Brenda O'Brian)
Agenda Item Type:
Rationale:
a. BLX Group, LLC Arbitrage Rebate Compliance Services Agreement
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V.I.3. EDUCATIONAL SERVICES (Holly McKinney)
Agenda Item Type:
Rationale:
a. Schoolinks, Inc. College and Career Readiness Platform Subscription
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V.I.4. STUDENT SERVICES (Stephanie Williams)
Agenda Item Type:
Rationale:
a. Oklahoma School Pictures agreement for all district photography services
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V.I.5. (OPERATIONAL SERVICES) Justin Milner
Agenda Item Type:
Rationale:
Facilities Management
a. Clean Uniform Company for Uniforms Service Agreement b. Won-Door Service Agreement for FireGuard Door Maintenance and Testing c. Clifford Power Systems Agreement for parts and services necessary to perform periodic planned maintenance d. Firetrol Protection Service Agreement for Fire Alarm Systems, Sprinkler System Inspections, Fire Alarm Cell Service, & Master Monitoring e. Burgess Company Service Agreement for Rolling Steel and Side Acting Fire Door Service and Maintenance f. Allied Elevator LLC, Service Agreement for Platform Lift g. Technical Environmental Consulting and Analysis, Inc. (TEC-AN, Inc.) for an Asbestos Operations and Maintenance Program h. Schindler Elevator Corporation Service Agreement for Elevator Inspections and Maintenance i. John Gilmore J & C2 LLC, Locksmith Service Agreement j. Red Baker Propane Service Agreement for Propane for Lakeview Elementary School k. FacilityONE Service Agreement for managing and monitoring work orders and preventive maintenance Emergency Management a. Bethel Baptist Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students b. Cross Pointe Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students c. Wildwood Community Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students d. First Baptist Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students e. Cleveland County Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students |
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V.J. Supplemental Schedule No. 11 for 2024 Insurance Reroof Projects between Norman Public Schools and MIDL Architects, LLC
Agenda Item Type:
Consent Item
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V.K. Ground lease agreements and sublease agreement between Norman Public Schools and Cleveland County Educational Facilities Authority
Agenda Item Type:
Consent Item
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V.L. Community Partner Agreement between the City of Norman and Norman Public Schools for use of the Young Family Athletic Center
Agenda Item Type:
Consent Item
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V.M. Guaranteed Maximum Price Amendment between Manhattan Construction and Norman Public Schools for Monroe Elementary and McKinley Elementary
Agenda Item Type:
Action Item
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V.N. Open Transfer Law
Agenda Item Type:
Consent Item
Rationale:
The Open Transfer Law 70 Okla. Stat. § Section 8-101 et seq., requires that each school site’s grade level capacity be approved by the Board of Education prior to the first day of January, April, July and October of each school year. The superintendent, or designee, shall determine the criteria to be used in determining grade capacity for each school site based on current enrollment and staffing.
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VI. New Business
Agenda Item Type:
Procedural Item
Rationale:
New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. 25 Okla. Stat. § 311(A)(9)
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VII. Administrative Staff Reports
Agenda Item Type:
Procedural Item
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VIII. Board of Education Reports
Agenda Item Type:
Procedural Item
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IX. Proposed Executive Session
Agenda Item Type:
Action Item
Rationale:
Vote to enter into Executive Session pursuant to 25 Okla. Stat. § 307(B)(1) and (B)(7) to discuss the following employment matters, after which the Board will return to open session to vote concerning one or more of these items:
1. Re-employment of the following Central Office administrators for the 2024-2025 school fiscal year: Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda O'Brian, Chief Financial Officer Stephanie Williams, Executive Director of Student Services and Deputy Title IX Coordinator Gayla Mears, Executive Director of Support Services Holly McKinney, Executive Director of Teaching and Learning 2. Re-employment and/or re-assignment of Off-Scale Employees for the 2024-2025 school fiscal year
(See Attachment "C" posted with the agenda) 3. Candidates for the position of Chief Financial Officer 4. Candidates for the position of Chief Information Officer |
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X. Vote to Return to Open Session
Agenda Item Type:
Action Item
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XI. Statement of Executive Session Minutes
Agenda Item Type:
Information Item
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XII. Vote regarding:
Agenda Item Type:
Action Item
Rationale:
1. Re-employment of the following Central Office administrators for the 2024-2025 school fiscal year:
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
2. Re-employment and/or re-assignment of Off-Scale Employees for the 2024-2025 school fiscal yearJustin Milner, Associate Superintendent, Chief Operating Officer Brenda O'Brian, Chief Financial Officer Stephanie Williams, Executive Director of Student Services and Deputy Title IX Coordinator Gayla Mears, Executive Director of Support Services Holly McKinney, Executive Director of Teaching and Learning (See Attachment "C" posted with the agenda) 3. Possible appointment and employment of a candidate for the position of Chief Financial Officer 4. Possible appointment and employment of a candidate for the position of Chief Information Officer |
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XIII. Adjournment
Agenda Item Type:
Procedural Item
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