June 12, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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I. Call to Order and Establish a Quorum
Agenda Item Type:
Procedural Item
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II. Pledge of Allegiance
Agenda Item Type:
Procedural Item
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III. Awards Presentations
Agenda Item Type:
Information Item
Rationale:
Assistant Superintendent of the Year Award
Stephanie Williams, Executive Director of Student Services received the Central Office Administrator/Assistant Superintendent of the Year Award from the Cooperative Council of School Administrators. Stephanie was nominated by her peers for the award and selected from 20 past district winners in the state. |
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IV. Public Communications
Agenda Item Type:
Procedural Item
Rationale:
This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening. Board members cannot respond to questions or comments during public communications but the Board President may refer matters of concern to the Superintendent for review and recommendations.
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V. Disposition of Routine Business by Consent Action
Agenda Item Type:
Action Item
Rationale:
The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular summer business hours, which are Monday-Thursday 7:30 AM-3:15 PM
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V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2022-2023)
Agenda Item Type:
Consent Item
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V.B. Minutes for the Board of Education Regular Meeting on May 8, 2023 and the Special Meeting on May 22, 2023
Agenda Item Type:
Consent Item
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V.C. Treasurer's Report for the period through May 31, 2023
Agenda Item Type:
Consent Item
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V.D. Investment Report (presented for information only)
Agenda Item Type:
Consent Item
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V.E. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:
Consent Item
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V.F. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:
Consent Item
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V.G. Purchase Requests
Agenda Item Type:
Consent Item
Rationale:
1. (6) School Buses for district wide use from Midwest Bus Sales Inc.
2. Door Hardware Replacements for Adams Elementary, Alcott Middle School, Cleveland Elementary, Eisenhower Elementary, Jefferson Elementary, and Kennedy Elementary from J&C2 LLC 3. Apple Software Maintenance Subscriptions 4. Waterford Software Maintenance Subscriptions 5. Lexia Learning Systems Software Maintenance Subscriptions 6. Softchoice Software Maintenance Subscriptions 7. Newsela Inc. Software Maintenance Subscriptions 8. Verizon Software Maintenance Subscriptions 9. Seesaw Learning Inc. Elementary Platform Subscription Agreement 10. Instructure Inc. Software Maintenance Subscriptions 11. School Status Software Maintenance Subscriptions |
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V.H. Agreements, Contracts and Renewals for Fiscal Year 2022-2023
Agenda Item Type:
Consent Item
Rationale:
STUDENT SUPPORT SERVICES (Gayla Mears)
1. Amendment to original FY23 contract with NewView for provisions added for June ESY |
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V.I. Agreements, Contracts and Renewals for Fiscal Year 2023-2024
Agenda Item Type:
Consent Item
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V.I.1. SUPERINTENDENT’S OFFICE (Dr. Nick Migliorino)
Agenda Item Type:
Consent Item
Rationale:
a. The Rieger Law Group, PLLC Representation Agreement
b. Norman Regional Hospital Authority Health Services Agreement to provide a Health Services Program to students in the Norman Public Schools c. Rosenstein, Fist & Ringold Engagement Letter for Legal Services d. CCOSA Legal Assistance Program Agreement e. Triumph Team LLC Agreement for executive coaching and consulting services regarding the district's long-term Strategic Plan |
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V.I.2. OPERATIONAL SERVICES (Justin Milner)
Agenda Item Type:
Consent Item
Rationale:
Transportation
a. Cleveland County YMCA Transportation Agreement Facilities Management
a. VelocityEHS MSDSonline Subscription Agreement for environmental, health and safety hazard risk assessment services
Emergency Management
a. First Baptist Church Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students |
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V.I.3. EDUCATIONAL SERVICES - (Holly McKinney)
Agenda Item Type:
Consent Item
Rationale:
a. Moore Norman Technology Center (MNTC) Partnership Agreement for Academic Credit
b. Fulcrum Management Solutions, Inc. Agreement for Thought Exchange Professional Software c. Derivita Software as a Service Agreement for student software license. d. FastBridge Learning Software Agreement from Illuminate Education Inc |
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V.I.4. PROFESSIONAL DEVELOPMENT SERVICES (Sarah Seymore)
Agenda Item Type:
Consent Item
Rationale:
a. iObservation Annual Subscription License Agreement from Learning Sciences International LLC
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V.I.5. BUSINESS SERVICES (Brenda Burkett)
Agenda Item Type:
Consent Item
Rationale:
a. Oklahoma Educators Credit Union Agreement for an Affinity Card Program (Visa® Check Card) and Use of School Symbol and Logo
b. Constellation Newenergy - Gas Division, LLC Agreement c. Integrated Register Systems, Inc. for InTouch Receipting Software d. BLX Group, LLC Arbitrage Rebate Compliance Addendum Exhibit A e. Mary E. Johnson and Associates, PLLC, Engagement Letter for Auditing Services for the 2022-2023 school year and related services for the 2023-2024 school year f. Tyler Technologies, Inc Financial Management Software License Agreement Amendment Renewal g. Sodexo Management, Inc. Child Nutrition Food Service Management Agreement |
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V.I.6. TECHNOLOGY SERVICES (Christy Fisher)
Agenda Item Type:
Consent Item
Rationale:
a. Cox Oklahoma Telecom Contract - Approve Agreement for E-Rate 2022-2023 Year for Wide Area Network (WAN) Services - Data Renewal. RFP #2020004, FCC Form 470 #200000671
b. Technology Assets LLC, DBA Global Asset Master Agreement for Asset Recovery and Disposal Services c. Ratify Contract with Wade Electric for Network Cabling for District Wide Use ITB 2022004 d. Ratify Contract with Wade Electric for Electrical Services for District Wide Use ITB 2022004 e. Ratify OU Data Center Services contract to support the partnership between the University of Oklahoma and NPS Technology Services to support data center as a service f. Ratify Agreement with Pinnacle PrinterLogic for Printer Administration Solutions District Wide g. R.K. Black Docuware Cloud Solution Service for Users and Storage h. Incident IQ End User License Agreement Amendment for Equipment tracking and work order software maintenance i. Renewal of Domo Software as a Service Agreement and Kickstarter Consulting Package - software and guidance for use of software that provides business intelligence and data visualization tools |
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V.I.7. SPECIAL SERVICES (Gayla Mears)
Agenda Item Type:
Consent Item
Rationale:
a. Speech-Language Services Contract - Amy Woodruff
b. Agreement for Educational Services with Buffalo Canyon/Southern Plains Treatment Services, Inc. c. Agreement for Collaboration with Central Oklahoma Community Mental Health Center (COCMHC) d. Agreement for Educational Services with the County Sheriff of Cleveland County, Oklahoma (F.Dwayne Beggs Detention Center) e. Agreement for Educational Services with J. D. McCarty Center f. Speech-Language Services Contract - Meredith Westmoreland g. Agreement for Educational Services with the Oklahoma Department of Mental Health and Substances Abuse Services at the Children's Recovery Center (CRC) h. Agreement with State of Oklahoma Department of Rehabilitation Services(DRS) for Work Adjustment Training(WAT) i. Collaborative Agreement with the University of Oklahoma for Pre-Employment Transition Services Coordination j. Agreement for IEP Services with Moore Public Schools to provide the student 1 with the special education and related services as identified in the Student's then-current Individualized Education Program (IEP) in order to provide free appropriate public education (FAPE) in accordance with the requirements of the IDEA during the Operative 2023-2024 School Year. k. Agreement for IEP Services with Moore Public Schools to provide the student 2 with the special education and related services as identified in the Student's then-current Individualized Education Program (IEP) in order to provide free appropriate public education (FAPE) in accordance with the requirements of the IDEA during the Operative 2023-2024 School Year. l. Amendment to the original FY24 contract with NewView for provisions added for July ESY m. Eric Guillory, Teacher of the Blind and Visually Impaired (TBVI) Agreement for Assistive Technology Services |
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V.I.8. PERSONNEL SERVICES (Holly Nevels)
Agenda Item Type:
Consent Item
Rationale:
a. Curalinc Employee Assistance Program Agreement
b. Kelly Services Work Force and Staffing Solutions Agreement for Employment and Management of Guest Teacher Services |
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V.I.9. COUNSELING & STUDENT ADVOCACY (Kitrena Hime)
Agenda Item Type:
Consent Item
Rationale:
a. Central Oklahoma Community Mental Health Center (COCMHC) Collaboration Agreement to provide records review, consultations, coaching, mentoring, functional behavioral assessments, and program design and development
b. State of Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) Substance Abuse Prevention and Treatment Block Grant Contract for Treatment Services or Other Integrated Services |
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V.I.10. STUDENT SERVICES (Stephanie Williams)
Agenda Item Type:
Consent Item
Rationale:
a. Peachjar contract for Unlimited Use Service for Automated Email Distribution of Flyers via School-Specific Web Pages
b. Bridges of Norman Memorandum of Understanding Renewal c. Walsworth Publishing Company Yearbook Services Agreement for Norman North High School |
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V.I.11. ATHLETICS (T.D. O'Hara)
Agenda Item Type:
Consent Item
Rationale:
a. Metro Radio Group, LLC Scoreboard Marketing Agreement
b. Metro Radio Group, LLC dlb/a KREF SportsTalk 1400 Radio Broadcasting Agreement c. University of Oklahoma Facility Usage Agreement for Murray Case Sells Swim Complex |
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V.I.12. PUBLIC INFORMATION AND COMMUNITY RELATIONS (Chelsey Kraft)
Agenda Item Type:
Consent Item
Rationale:
a. Critical Mention Statement of Work User License Renewal
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V.J. Activity Fund Raising Reports with Proposed Events for the 2022-2023 School Year
Agenda Item Type:
Consent Item
Rationale:
1. Longfellow Middle School - Band
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V.K. Change Order No. 2 Super Roofs Inc, for Norman High School 2022 Emergency Reroofing Project 2
Agenda Item Type:
Consent Item
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V.L. MIDL Architects, LLC Supplemental Schedule No. 7 for HVAC Replacement Projects
Agenda Item Type:
Consent Item
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V.M. Construction Contract to Super Roofs Inc. for 2023 Lakeview Elementary School Reroof Projects
Agenda Item Type:
Consent Item
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V.N. Manhattan Construction Company Guaranteed Maximum Price Amendment
Agenda Item Type:
Consent Item
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V.O. Open Transfer Law (Senate Bill 783)
Agenda Item Type:
Consent Item
Rationale:
The new open transfer law (Senate Bill 783) requires that each school site’s grade level capacity be approved by the Board of Education prior to the first day of January, April, July and October of each school year. The superintendent, or designee, shall determine the criteria to be used in determining grade capacity for each school site based on current enrollment and staffing. The recommended capacity numbers can be found at: https://www.normanpublicschools.org/Page/3407
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V.P. State Department of Education Expenditure Claim Signature Requirements
Agenda Item Type:
Consent Item
Rationale:
The Oklahoma State Department of Education requires the summary and detail expenditure claim reports must be signed by the Superintendent or a representative authorized by the local board of education. For Norman Public Schools, the Board of Education authorizes the Superintendent to appoint the Executive Director of Support Services, the Federal Programs Director, the Director of Special Services, the Chief Financial Officer, the Director of Finance, the Assistant Treasurer, and/or the district administrator overseeing the area of expenditure to sign the expenditure reports for the district.
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V.Q. Agenda Item: Renewal of the lease-purchase for the fiscal year ending June 30, 2024, as required under the provisions of the Sublease Agreement dated May 1, 2023, by and between the District and the Cleveland County Educational Facilities Authority
Agenda Item Type:
Consent Item
Rationale:
On May 26, 2023, the Cleveland County Educational Facilities Authority (the "Authority") completed the issuance of $60,750,000 Lease Revenue Bonds on behalf of the Norman Public Schools. As a requirement of the Lease Revenue Bond issuance, the School District agreed to lease certain of its property to the Authority during the 10 year term of the Lease Revenue Bonds. In addition, the School District has agreed to sublease the same property from the Authority so that the School District can operate the facilities during the lease term and to complete the improvements authorized by the voters at the February 14, 2023 bond election. The Sublease Agreement dated May 1, 2023, and executed by the School District requires that the lease-purchase be renewed annually by the School District during the term of the Lease Revenue Bonds. Non-renewal of the lease-purchase by the School District is considered an "event of default" under the terms of the 2023 Lease Revenue Bonds.
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V.R. Renewal of the lease-purchase for the fiscal year ending June 30, 2024, as required under the provisions of the Sublease Agreement dated June 1, 2019, by and between the District and the Cleveland County Educational Facilities Authority
Agenda Item Type:
Consent Item
Rationale:
On June 5, 2019, the Cleveland County Educational Facilities Authority (the "Authority") completed the issuance of $117,550,000 Lease Revenue Bonds on behalf of the Norman Public Schools. As a requirement of the Lease Revenue Bond issuance, the School District agreed to lease certain of its property to the Authority during the six year term of the Lease Revenue Bonds. In addition, the School District has agreed to sublease the same property from the Authority so that the School District can operate the facilities during the lease term and to complete the improvements authorized by the voters at the February 12, 2019 bond election. The Sublease Agreement dated June 1, 2019, and executed by the School District requires that the lease-purchase be renewed annually by the School District during the term of the Lease Revenue Bonds. Non-renewal of the lease-purchase by the School District is considered an "event of default" under the terms of the 2019 Lease Revenue Bonds.
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V.S. Financial Advisory Services Contract with BOK Financial Securities, Inc. for Financial Advisor-Consultant services connected with general obligation bonds
Agenda Item Type:
Consent Item
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VI. Additional Agenda Items
Agenda Item Type:
Procedural Item
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VI.A. Proposals for District Insurance
Presented by Brenda Burkett
Agenda Item Type:
Action Item
Rationale:
Proposal presented for the district's insurance followed by consideration, motion and vote related to the district workers compensation, property and liability insurance
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VI.B. 2022-2023 Amended Budget
Presented by Brenda Burkett
Agenda Item Type:
Action Item
Rationale:
Vote to approve or not approve the 2022-2023 amended budget pursuant to the School District Budget Act (Okla. Stat. 70 §5-150-161)
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VI.C. 2023-2024 Proposed Budget - Public Hearing
(The purpose of the Public Hearing is to consider and receive public comment regarding the District’s proposed budget. Comments shall be limited to 3 minutes per speaker.) Presented by Brenda Burkett
Agenda Item Type:
Action Item
Rationale:
1. Explanation of the 2023-2024 proposed district budget
2. Comments and questions by Superintendent and Board Members 3. Receive Public Hearing comments 4. Comments and questions by Superintendent and Board Members 5. Action on Budget: Vote to approve or not approve the 2023-2024 Proposed Budget pursuant to the School District Budget Act (Okla. Stat. 70 §5-150-161) |
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VI.D. 2023-2024 School Calendar / 180 Days or 1080 Hours
Presented by Holly Nevels
Agenda Item Type:
Action Item
Rationale:
During the 2009 Legislative Session, House Bill 1864 was passed regarding length of the school year. This Bill provided language giving school districts the option to operate the school calendar by indicating number of days or hours. The options provided were the current minimum 180 day calendar or a minimum of 1080 hours. According to Oklahoma State Law, the Board of Education must declare the calendar method no later than September 15.
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VI.E. 2023 Bond Projects Update Presentation
Presented by Justin Milner
Agenda Item Type:
Information Item
Rationale:
An update on the status of the 2023 Bond Projects will be presented.
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VII. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:
Procedural Item
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VIII. Administrative Staff Reports
Agenda Item Type:
Procedural Item
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IX. Board of Education Reports
Agenda Item Type:
Procedural Item
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X. Vote to go into executive session to discuss candidates for the position of Principal Longfellow Middle School, after which the Board will return to open session to vote concerning this item. Pursuant to executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (7).
Agenda Item Type:
Action Item
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XI. Vote to Return to Open Session
Agenda Item Type:
Action Item
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XII. Statement of the Executive Session Minutes
Agenda Item Type:
Information Item
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XIII. Superintendent's recommendation and Board's Vote regarding the possible employment for the position of Principal Longfellow Middle School
Agenda Item Type:
Action Item
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XIV. Adjournment
Agenda Item Type:
Procedural Item
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