May 8, 2023 at 6:00 PM - Regular Meeting of the Board of Education
| Agenda |
|---|
|
I. Call to Order and Establish a Quorum
Agenda Item Type:
Procedural Item
|
|
II. Pledge of Allegiance
Agenda Item Type:
Procedural Item
|
|
III. Public Communications
Agenda Item Type:
Procedural Item
Rationale:
This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening. Board members cannot respond to questions or comments during public communications but the Board President may refer matters of concern to the Superintendent for review and recommendations.
|
|
IV. Disposition of Routine Business by Consent Action
Agenda Item Type:
Action Item
Rationale:
The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular business hours, which are Monday-Friday 7:45 AM-4:15 PM
|
|
IV.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2022-2023)
Agenda Item Type:
Consent Item
|
|
IV.B. Minutes for the Regular Meeting of the Board of Education April 10, 2023
Agenda Item Type:
Consent Item
|
|
IV.C. Purchase Requests
Agenda Item Type:
Consent Item
Rationale:
1. Data cabling for Alcott, Irving, Longfellow, and Whittier Middle Schools from DIGI Security Systems LLC
2. Installation of TV Wall Receptacle and Electrical in 178 Classrooms for Alcott, Irving, Longfellow, and Whittier Middle Schools from Wade Electric 3. Intermediate Distribution Frame Install for McKinley Elementary from Wade Electric 4. Folding Chairs and Storage Caddies for Jackson Elementary from Krueger International Inc 5. Overhead Doors for Central Kitchen from Hodges, James A - Big Red Overhead Door 6. 2023-2024 total estimated expenditures for textbooks and related instructional materials |
|
IV.D. Treasurer's Report for the period through April 30, 2023
Agenda Item Type:
Consent Item
|
|
IV.E. Investment Report (presented for information only)
Agenda Item Type:
Consent Item
|
|
IV.F. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:
Consent Item
|
|
IV.G. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:
Consent Item
|
|
IV.H. Agreements, Contracts and Renewals for Fiscal Year 2022-2023
Agenda Item Type:
Consent Item
Rationale:
1. VIRTUAL / ALTERNATIVE EDUCATION (Paul Tryggestad)
a. Imagine Learning (ExpandED) Agreement for Summer School Digital Libraries and internet-based learning management software
2. OPERATIONAL SERVICES (Justin Milner) Facilities Management
a. John Gilmore J & C2 LLC, Locksmith Service Agreement
b. Advanced Commercial Painting Service Agreement |
|
IV.I. Agreements, Contracts and Renewals for Fiscal Year 2023-2024
Agenda Item Type:
Consent Item
|
|
IV.I.1. OPERATIONAL SERVICES (Justin Milner)
Agenda Item Type:
Consent Item
Rationale:
Operations
a. Facilitron, Inc. Online Facilities Rental Storefront Agreementb. Cleveland County Sheriff’s Office Agreement for a School Resource Officer at Dimensions Academy Facilities Management a. FacilityONE Service Agreement b. Advanced Commercial Painting Service Agreement c. Allstate Termite and Pest Solutions Agreement for Pest Management Services Emergency Management a. The Board of Regents of the University of Oklahoma Emergency Preparedness and Response Memorandum of Understanding
b. Cleveland County Memorandum of Agreement for the use of facilities/equipment as an emergency evacuation site for students Transportation a. Clean Uniform Company Service Agreement for Transportation Services Department b. Midwest Bus Sales Service Agreement c. Zonar Terms & License Agreement For Hardware Use, Data Transmission, & Data Storage Services d. Compliance Resource Group Agreement for Employee Drug Testing e. Enterprise FM Trust Fleet Management Master Equity Agreement f. Holt Truck Centers of Oklahoma Diagnostic Subscription Agreement g. Mitchell1 Subscription Service Agreement h. Syntech Fuelmaster Fuel Management System Maintenance Agreement i. Transfinder Statement of Work and Hosted License Agreement |
|
IV.I.2. BUSINESS SERVICES (Brenda Burkett)
Agenda Item Type:
Consent Item
Rationale:
a. Cotton Gallery, Ltd. for Sale of Product at Wal-Mart Stores Consent Form
b. BLX Group, LLC Arbitrage Rebate Compliance Services Agreement c. Rally House Consent Form for Sale of Product at Local Retailers d. Pension Solutions Third-Party Administration expense proposal for Norman Public Schools Single Vendor 403(b) Plan e. Engagement Letter with Eide Bailly for Auditing Services for the 2022-2023 school year and related services for the 2023-2024 school year |
|
IV.I.3. PERSONNEL SERVICES (Holly Nevels)
Agenda Item Type:
Consent Item
Rationale:
a. Oklahoma State School Boards Association Service Agreement for Unemployment Services (OSSBA Employment Services)
|
|
IV.I.4. COUNSELING & STUDENT ADVOCACY (Kitrena Hime)
Agenda Item Type:
Consent Item
Rationale:
a. Bethesda, Inc. Services Agreement
b. Committee for Children Contract to provide social emotional learning, bullying prevention and child protection resources and implementation and support services. c. Assistance League of Norman Agreement for Operation School Bell d. Central Oklahoma Community Mental Health Center (COCMHC) Agreement for Mental Health Therapeutic Clinical Services |
|
IV.I.5. EDUCATIONAL SERVICES - MEDIA SERVICES (Amanda Kordeliski)
Agenda Item Type:
Consent Item
Rationale:
a. Canva for Education Subscription Service Agreement renewal
|
|
IV.I.6. TECHNOLOGY SERVICES (Christy Fisher)
Agenda Item Type:
Consent Item
Rationale:
a. Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-2024 - This resolution authorizes filing of the Form 471 applications for funding year 2023-2024 and the payment of the applicant's share upon approval of funding and receipt of services
b. Ratify Equipment Lease and Maintenance Agreement with Oklahoma Copier Solutions c. Dell Switch Support Renewal - Prosupport Next Business Day Onsite Service after Problem Diagnosis d. United Systems for SmartNet for District Wide e. United Systems Lightspeed Content Filter software Subscription f. United Systems, Inc. Managed Firewall and Security Software Subscription Agreement g. United Systems Aruba Mobility Master Virtual License renewal for district wide use h. United Systems, Master Services Agreement i. United Systems, Managed Cyber Security Protection Subscription Agreement j. United Systems for Cisco Flex for District Wide k. Ratify Master Services Agreement with Kellogg & Sovereign® Consulting, LLC - renewal of an agreement to provide management services to assist with the E-Rate (a) Fee Schedule for Professional E-Rate Management & OUSF Compliance Services program filing and compliance and the OUSF (Oklahoma -Universal Services Fund) program compliance and documentation, (b) E-Rate Letter of Agency 2023-24, (c) Fee schedule for FCC's Emergency Connectivity Fund |
|
IV.I.7. SPECIAL SERVICES (Gayla Mears)
Agenda Item Type:
Consent Item
Rationale:
a. Special Services Agreement with Crossroads Youth & Family Services, Inc Head Start/Early Head Start (Crossroads HS/EHS)
b. Agreement for Educational Services with Crossroads Youth & Family Services, Inc. at the Emergency Juvenile Shelter c. Agreement for Assistive Technology Services with Ashleigh Moon d. Tech-Now Site Agreement between Tech-Now Inc and NPS to establish and support a Tech-Now Oklahoma High School Tech program for students with disabilities (an in-school program). e. Contract with Cleveland County Health Department to Provide Instructional Services for Children Enrolled in the Early Foundations Program (EF) f. Kids Choice Therapy and Play Center (Kids Choice) Memorandum of Understanding to provide Private Applied Behavior Analysis (ABA) therapy for Students in a School Setting g. Heather Eisel Behavioral Consultation and Evaluation Services Agreement h. Addendum to Agreement for Education Services with the Office of Juvenile Affairs - Preventing Recidivism through Opportunities, Mentoring, Interventions, Support, and Education (PROMISE), between the district and OJA offering education opportunities for youth with OJA through collaboration. i. NewView Oklahoma Agreement for Vision Related Services j. Hearts for Hearing Agreement for Audiological Services |
|
IV.I.8. HEALTH SERVICES (Beth Roberson)
Agenda Item Type:
Consent Item
Rationale:
a. Norman Regional Hospital Authority Virtual Care Services Agreement
b. Oklahoma City Community College (OCCC) Clinical Affiliation Agreement c. University of Oklahoma Board of Regents College of Public Health Fieldwork Experience Agreement |
|
IV.I.9. ALTERNATIVE EDUCATION (Paul Tryggestad)
Agenda Item Type:
Consent Item
Rationale:
a. Crossroads Youth and Family Services, Inc. and Junior League of Norman, Inc. Educational Services Agreement at Baby Steps
b. Imagine Learning (ExpandED) Agreement for district wide internet-based learning management software Edgenuity and Odysseyware licenses |
|
IV.I.10. EDUCATIONAL SERVICES - (Holly McKinney)
Agenda Item Type:
Consent Item
Rationale:
a. AlphaBest Education, Inc. Before and After School Child Care Service Agreement
|
|
IV.J. Contract for Construction Management Services between Norman Public Schools and Manhattan Construction Company
Agenda Item Type:
Consent Item
|
|
IV.K. Property Damage Release for Irving Middle School between Center for Children and Families, Inc. and Norman Public Schools
Agenda Item Type:
Consent Item
|
|
IV.L. Contract for Engineering Services between Norman Public Schools and Parkhill
Agenda Item Type:
Consent Item
|
|
IV.M. Activity Fund Raising Reports with Proposed Events for the 2022-2023 School Year
Agenda Item Type:
Consent Item
Rationale:
1. Alcott Middle School Spanish Club
|
|
V. Additional Agenda Items
Agenda Item Type:
Procedural Item
|
|
V.A. Proposed Revisions in Board of Education Policy 2006 - Fiscal Management
Presented by Brenda Burkett for Action
Agenda Item Type:
Action Item
|
|
VI. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:
Procedural Item
|
|
VII. Administrative Staff Reports
Agenda Item Type:
Procedural Item
|
|
VIII. Board of Education Reports
Agenda Item Type:
Procedural Item
|
|
IX. Adjournment
Agenda Item Type:
Procedural Item
|