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March 8, 2021 at 6:00 PM - Regular Meeting of the Board of Education

COVID-19 and Social Distancing - In light of the emphasis on social distancing in locations where individuals gather, every effort will be made to arrange the meeting room in a manner that allows room for distancing; nevertheless, individuals are encouraged to be cautious and expected to wear face coverings.  Individuals with a temperature of 100.4 or above should consider avoiding the meeting.  The Norman School District will live-stream this meeting for those that may not be able to physically attend the school board meeting.  State law does not require physical board meetings to be broadcast to the community.  However, we believe that transparency is important and during this time of COVID-19 we will continue to live-stream meetings at https://tinyurl.com/npsboe2020.  Board meetings will be recorded and archived.
Agenda
I. Call to Order and Establish a Quorum
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance
Agenda Item Type:  Procedural Item
III. Awards Presentations
Agenda Item Type:  Information Item
III.A. Crossing Guard Appreciation
      Presented by Justin Milner 
Agenda Item Type:  Information Item
III.B. Molly Dettmann, Norman North Librarian, has been selected as the Young Adult Library Services Association (YALSA) Volunteer of the Year in the Chair/Team lead category
      Presented by Holly McKinney
Agenda Item Type:  Information Item
Rationale:  The award acknowledges the contributions of a YALSA committee leader who has demonstrated outstanding service to the mission, goals and work of YALSA during a given service year.
IV. Public Communications
Agenda Item Type:  Procedural Item
Rationale:  This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the Norman School District. As elected representatives of the voters and patrons of the District, the members of the Board of Education will be making decisions concerning the operation of the District. The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting. Statements to the Board by the public are limited to no more than 3 minutes per speaker. The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening. Board members cannot respond to questions or comments during public communications but the Board President may refer matters of concern to the Superintendent for review and recommendations.
V. Disposition of Routine Business by Consent Action
Agenda Item Type:  Action Item
Rationale:  The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more matters will be removed from the consent docket and acted upon separately. Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent docket, i.e., minutes to be submitted for approval; purchase orders to be submitted for acceptance; purchase request for approval; financial report; proposed transfer of funds between activity accounts; and fund raising event listing, may be examined at the Office of the Clerk of the Board of Education at the Administrative Services Center at 131 South Flood Avenue, Norman, Oklahoma, at any time during regular business hours, which are Monday-Friday 7:45 AM-4:15 PM
V.A. Purchase Orders (Encumbrances and/or bills to be paid for fiscal year 2020-2021)
Agenda Item Type:  Consent Item
V.B. Minutes for the Regular Meeting of the Board of Education February 8, 2021
Agenda Item Type:  Consent Item
V.C. Purchase Requests
Agenda Item Type:  Consent Item
Rationale:  1.  Phase 2 Security Improvements including installation, upgrade and addition of cameras, detection devices and servers throughout the district from Digi Security Systems, LLC 
2.  1,294 iPads, Logitech Cases and 3 years of Apple Care, Logitech Crayons; 142 Macbook Airs, 3 Mac Minis, 142 USB-C adapters and Aps Custom iPad Deploy Offsite Service for Lakeview, Adams, Cleveland, Jackson, Jefferson, Kennedy, Lincoln, Madison, McKinley, Eisenhower, Wilson, Monroe, Reagan, Roosevelt, Truman, Washington, and Truman Primary from Apple Inc.
3.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Kennedy Elementary from GameTime-Cunningham Recreation 
4.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Madison Elementary from GameTime-Cunningham Recreation 
5.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Roosevelt Elementary from GameTime-Cunningham Recreation
6.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at Truman Primary from GameTime-Cunningham Recreation 
7.  Prime-Time Modular Recreation Equipment to be Furnished and Installed at McKinley Elementary from GameTime-Cunningham Recreation
8.  Services of digital layout and design of custom printed premium matte laminate for wrapping two activity buses for Transportation Services from Walker Companies
V.D. Treasurer's Report for the period through February 28, 2021
Agenda Item Type:  Consent Item
V.E. Investment Report (presented for information only)
Agenda Item Type:  Consent Item
Rationale:  1.  Lease Revenue Funds
2.  Bank of Oklahoma Funds
V.F. Certified Personnel Report and Recommendations - See Attachment "A" (posted with the agenda)
Agenda Item Type:  Consent Item
V.G. Support Personnel Report and Recommendations - See Attachment "B" (posted with the agenda)
Agenda Item Type:  Consent Item
V.H. Agreements, Contracts and Renewals for Fiscal Year 2021-2022
Agenda Item Type:  Consent Item
V.H.1. BUSINESS SERVICES (Brenda Burkett)
Agenda Item Type:  Consent Item
Rationale:  1.  Contract with Eide Bailly for Auditing Services by Eide Bailly for the 2020-2021 school year and related services for the 2021-2022 school year
V.I. Transfers for Nonresident Students (Open Transfer Policy)
Agenda Item Type:  Consent Item
Rationale:  1.  Elementary Numbered E001-E020 (due to confidentiality names of students are not listed)
2.  Secondary Numbered S001-S018 (due to confidentiality names of students are not listed)
V.J. Activity Fund Raising Reports with Proposed Events
Agenda Item Type:  Consent Item
Rationale:  1.  Irving Middle School - Orchestra
V.K. Supplemental Schedule No. 03 to Master Agreement Between Norman Public Schools and Architects in Partnership, LLC
Agenda Item Type:  Consent Item
VI. Additional Agenda Items
Agenda Item Type:  Procedural Item
VI.A. Proposed New Policy 1003 - Board Meetings Held via Videoconference or Teleconference
      Presented by Stephanie Williams
Agenda Item Type:  Action Item
Rationale:  This policy addresses the temporary and permanent changes resulting from the passage of SB 1031. The policy relates to virtual and telephonic meetings specially permitted initially by SB 661 and now re-emerging through SB 1031. It does not replace the district’s regular policies regarding board meetings but addresses the special requirements that attach when districts elect to conduct virtual board of education meetings. 
VI.B. Policy 3008: Employee Discrimination, Harassment, and Retaliation
      Presented by Holly Nevels
Agenda Item Type:  Action Item
Rationale:  Information regarding a proposed new Board of Education Policy outlining procedures for reporting, investigating and appealing employee complaints alleging discrimination, harassment, and retaliation in all protected areas.  Alternately, an employee alleging Sexual Harassment may choose to pursue a complaint under the Board’s Title IX Sex Discrimination and Sexual Harassment Policy 4000. 
VII. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 § 311(A)(9).
Agenda Item Type:  Procedural Item
VIII. Administrative Staff Reports
Agenda Item Type:  Procedural Item
IX. Board of Education Reports
Agenda Item Type:  Procedural Item
X. Vote to go into executive session to discuss:
Agenda Item Type:  Action Item
Rationale:  A.  The following employment matters after which the Board will return to open session to vote concerning one or more of these items. Executive session authority: 25 OKLA. STAT. § Section 307(B)(1) and (7).
1. Re-employment of the following Central Office administrators for the 2021-2022 school fiscal year: 
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda Burkett, Chief Financial Officer
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Beth Albert, Executive Director of Staff Development and Student Achievement
Scott Beck, Executive Director of Student Services, Secondary Schools
Holly McKinney, Executive Director of Student Services, Elementary Schools
Peter Liesenfeld, Chief Technology Officer
Stephanie Williams, Executive Director of Diversity, Equity, and Inclusion
 2. Re-employment and/or re-assignment of the following personnel for the 2021-2022 school fiscal year:
Site principals (Elementary, Middle, and High School) and Off-Scale Employees - See Attachment "C" (posted with the agenda)
3.  The evaluation of the Superintendent (this is a routine evaluation session that the Board conducts three or more times per year) pursuant to Executive Session authority—25 Okla. Stat. §307(B)(1) and (7).  No action regarding this item will occur following the Board's return to open session.
XI. Vote to Return to Open Session
Agenda Item Type:  Action Item
XII. Statement of the Executive Session Minutes
Agenda Item Type:  Information Item
XIII. Vote regarding:
Agenda Item Type:  Action Item
Rationale:  1. Re-employment of the following Central Office administrators for the 2021-2022 school fiscal year: 
Justin Milner, Associate Superintendent, Chief Operating Officer
Brenda Burkett, Chief Financial Officer
Holly Nevels, Associate Superintendent, Chief Human Resources Officer and Title IX Coordinator
Beth Albert, Executive Director of Staff Development and Student Achievement
Scott Beck, Executive Director of Student Services, Secondary Schools
Holly McKinney, Executive Director of Student Services, Elementary Schools
Peter Liesenfeld, Chief Technology Officer
Stephanie Williams, Executive Director of Diversity, Equity, and Inclusion
 2. Re-employment and/or re-assignment of the following personnel for the 2021-2022 school fiscal year:
Site principals (Elementary, Middle, and High School) and Off-Scale Employees - See Attachment "C" (posted with the agenda)
XIV. Adjournment
Agenda Item Type:  Procedural Item
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