February 27, 2025 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
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3.B. Monthly Education Program
Rationale:
Stacy Dam with Set Your Sites, the Nebraska business working with us to handle our park reservations has offered to give us an update on the process of the change over.
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3.C. New Office Building Update
Rationale:
The building committee met on Wednesday 2-26-25 to review construction progress. The lower level has been drywalled and is being primed and painted this week. The upper level is in the final stages of drywall and an electrical inspection is scheduled for later this week. With the good weather this week, plans are to pour concrete in the north stairway, the front entrance and the deck and maybe the patio in back.
Management is working with our IT firms on cabling, access points, wiring to all offices and security camera locations. Attached is a bid from Diode Technology in the amount of $19,881.16. This is work that needs to be done prior to insulation being installed in the attic, which is scheduled to be installed on Thursday, March 6th. Ron Flohr with Diode will be available on Zoom if the Committee has questions. The storage building will be delivered in March from TopLine, and they require full payment at the time of delivery. Attached find Pay App 003 - $26,910.00 from Scheele-Kayton. Flag Pole - Is this something we would like to add back in for Scheele-Kayton to install? The total cost would be $6,315.00.
Recommended Motion(s):
that due to the time sensitive nature of this work and to save additional cost in the future, to approve the bid from Diode Technology to provide essential wiring infrastructure to support surveillance, access control, AV functionality and potential future automation at a cost of $17,766.66. Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
To approve having Scheele-Kayton install the flag pole at a cost of $6,315.00 Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.D. RFP for Auctioneer
Rationale:
Proposals from auctioneers and/or auction firms are due by 11:00 a.m. Friday, March 7th with potential action at the March 10th Board Meeting.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Saunders County NRCS Office Assistant
Rationale:
On February 14 Marla Milliken submitted a letter of resignation. After discussion with our attorney and because of her 28 years of service her last day of employment will be Friday, March 7, 2025.
A motion will be needed at Board Meeting to pay Marla Milliken $1,583.26 of unused leave time less deductions of retirement, taxes and any supplemental insurance.
Recommended Motion(s):
To accept Marla Milliken's letter of resignation effective March 7th. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.B. Water Resource Technician Position
Rationale:
After narrowing down 20 applications, management interviewed qualified applicants and we hired Jake Pittman. Jake's first day was February 18th, and he was brought on in time to attend and take his groundwater technician certification test during the March Water Conference in Kearney.
Jake is a graduate of the University of Nebraska - Lincoln where he received his Bachelor of Science in Environmental Science degree in December 2024.
Recommended Motion(s):
To ratify the hiring of Jake Pittman to fill the Water Resources Technician position. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.C. Operation and Maintenance Technician
Rationale:
We are currently advertising for an Operation and Maintenance Technician. Resumes are due March 14th.
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant is not available this month to review the January Financial Statement.
Recommended Motion(s):
To approve the January Financial Reports as attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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