April 8, 2024 at 6:30 PM - Regular Board Meeting

1. Call to order and roll call

2. The BOE acknowledges the Election Results and the Oath of Office is administered to Earl Elliott Jr.

3. Reorganization of BOE:
a. Vote to keep Board Officers the same: Terry Minney, Board President, Earl Elliott Jr., Board Vice-President, and Curtis Morphew, Board Clerk.
b. Vote to reorganize

4. Consent Agenda: All the following items concern reports of routine nature.
      a.  Payroll Change Orders, Report & Encumbrance 
      b.  General Fund Change Orders, Report & Encumbrances 109-110
      c.  Building Fund Change Orders, Report & Encumbrances 
      d.  Child Nutrition Change Orders, Reports & Encumbrances
      e.  Bond Fund Change Orders, Reports & Encumbrances
      f.  Sinking Fund Change Orders, Report & Encumbrances 
      g. Treasurer's Report.
      h. Activity Fund Report.
      i. Minutes of the regular meeting.

5. Public Comments:  BED-R
In order to assure that persons who wish to appear before the Board of Education may be heard and, at the same time, conduct its meetings properly and efficiently, the Board adopts, as policy, the following procedures and rules pertaining to public participation at Board Meetings:

6. Discussion, motion, and vote to approve/not approve the application for 2024-2025 Temporary Appropriations.

7. Discussion, motion, and vote to approve/not approve the employment of Stephen L. Smith Corp. as a financial consultant to the district for the 2023-2024 school year. 

8. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale.

9. Board to consider and take action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $245,000 Building Bonds of this School District; and designating bond counsel for this issuance of bonds. 

10. Discussion, motion, and vote to approve/not approve a quote from T & C Glass to reinforce 4 pairs of glass doors with 4 mil security film and bronzed architectural panels at the JH and HS buildings, purchase order #110 to be paid with Project #376 Safety and Security Grant.

11. Discussion, motion, and vote to approve/not approve a quote from Wade Advantage, LLC. for 10 computers and software, PO #109.

12. Discussion, motion, and vote to approve/not approve a contract for speech services with Chatterbox Speech Therapy, LLC for the 2024-2025 school year. 

13. Discussion, motion, and vote to approve/not approve a contract with Weaver Drug Testing Lab for Basic Student Panels, Federal DOT Urine Panels & Non-DOT Employee Panels for the 2024-2025 school year.

14. Discussion, motion, and vote to approve/not approve Policy CFB-R4 Exempt Food Fundraisers.

15. Discussion, motion, and vote to approve/not approve activity fund transfers as listed:
$13,000 from 912 Concession to:
801 Football $3250
816 Volleyball $1000
802 Boys Basketball $1500
803 Girls Basketball $1500
805 Baseball $1250
806 Softball $1250
811/812 Track $1000
946/947 Cheer $1250
935 Junior Class $1000
 

16. Discussion, motion, and vote to approve/not approve the Use of Property fees for activities unrelated to the school district. The use of property request must be board approved prior to usage and proof of liability insurance must be presented at the time of request. These fees will be used to offset the expenses of utility usage fees, cleaning, and maintenance. The charge will be as follows:$150.00 per four (4) blocks of time. This rate will be charged per building requested for use; an additional four (4) blocks can be approved at a rate of $150 per block of time; any additional usage after the four (4) blocks of time will be billed at the $150 rate.

17. Discussion, motion, and vote to approve/not approve a quote for the on-line subscription renewal from Progress Learning for 6th-8th grade Social Studies, US Government, and US History.
1 year renewal fee of $3,893.18, or 2 year renewal fee of $7,397.06, or 3 year renewal fee of $10,511.59.

18. Board to convene into executive session to discuss the following items Pursuant to (25 O.S. Section 307 (b) (1).
a. Resignation(s)
b. Discuss hiring a JH/HS Principal for the 2024-2025 school year
c. Discuss hiring a Counselor for the 2024-2025 school year
d. Discuss the rehire of Certified Teachers on Temporary Teaching contracts for the 2024-2025 school year
e. Discuss coaching duties

19.  Board to reconvene into open session. No other items were discussed and no vote was taken according to Oklahoma Statutes. Persons in executive session were:

20. Discussion, motion, and vote to approve/not approve the resignation of district counselor, Richard Baker.

21. Discussion, motion, and vote to approve/not approve the resignation of Leah Deer effective 4/3/2024.

22. Discussion, motion, and vote to approve/not approve the resignation of Juanita Bell, effective 04/05/2024. 

23. Discussion, motion, and vote to approve/not approve hiring a JH/HS Principal for the 2024-2025 school year. 

24. Discussion, motion, and vote to approve hiring a district counselor for the 2024-2025 school year on a temporary contract.

25. Discussion, motion, and vote to approve/not approve hiring the following individuals on temporary teaching contracts for the 2024-2025 school year: Kevin Bilyeu, Crystal Kennedy, Cheyenne Pummill, and Rebecca Vann.

26. Administrative Reports

27. New Business

28. Adjournment