Download

View Options:

Show Everything
Hide Everything

February 25, 2021 at 6:30 PM - Special Board of Education Meeting

Minutes
1. Call meeting to order; roll call, flag salute, moment of silence.
2. Public Participation
3. Discussion and possible action on any items needed for Bond Project 36. 
Action(s):
Motion to approve change orders for Mazie Gym project, price request #11 PT Enterprise for $4,560.00, price request #12 with Six Guns in the amount of $860.00, price request #13 Raceway electric for outlets in concession in the amount of $886.71, price request #14 Endex Inc of Tulsa for fire tank componets in the amount of $2,185.00 and price request #15 Raceway Electric for the electric for fire tank in the amount of $6,411.63 and Price Request #16 for Raceway Electrical in the amount of $1,563.00 to fix lights to meet specs. This motion, made by Tim Quigley and seconded by Cory Nicholas, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
Motion to approve Eldon Yoder's bid for concrete for fire vault and parking lot at Mazie gym site to final grade in the amount $30,000.00. This motion, made by Tim Quigley and seconded by Cory Nicholas, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
Motion to approve Jerry Excavating bid dated 2/11/2021 for the septic in the amount $15,500 with rock clause. This motion, made by Tim Quigley and seconded by Brett Drumm, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion to resolve the REC electricity solution to get the electric to the gym.  Discussed pending change orders for project.  Changes include extra outlets for concession.   
4. Superintendent’s Report
Discussion:  Ms.Helton presented to the board the Archery team results and basketball updates on results.  
Discussion about possible legislative changes that will affect our staffing ability due to funding.  She reported that the distance learning during snow/ice days went well.  Summer school dates have been set and a stem camp scheduled.  Prom is on the calendar.  Gear up grant was approved for the Middle School.  
5. Discussion and possible action on District Project Expenditures. 
Action(s):
Motion to approve a budget of $250,000.00 to spend to completing highlighted projects listed on Project list. This motion, made by Cory Nicholas and seconded by Brett Drumm, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Revisit adding wrestling being brought back to Chouteau-Mazie.  Trying to find a building for this use. 
6. Discussion and possible action to modify Policy CLBCB. 
Action(s):
Motion to accept modification to policy CLBCB. This motion, made by Tim Quigley and seconded by Cory Nicholas, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
7. Consent Agenda:  Discuss then vote to approve or not approve listed items in the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).
Action(s):
Motion to approve Consent Agenda items a-j as read. This motion, made by Tim Quigley and seconded by Brett Drumm, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
7.a. Approve Board meeting minutes for the January 11, 2021 board meeting.
7.b. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 FY 2020-2021 encumbrances 533-591
Bond Fund #36 FY 2020-2021 encumbrances 34-35
Activity Fund #60 FY 2020-2021 encumbrances 508-664
7.c. Action to change stadium chair fundraiser from Account 805 to Account 844 & 845.  
7.d. Discussion and possible action to approve Band to take a trip to St. Louis, MO in March of 2022 with the help of Worldstrides.  
7.e. Approve surplus items from Ag Department.
 - 3 Miller Thunderbolt XL Stick Welders
 - 2 Miller Millermatic 251 Mig Welders
 - 1 Miller Syncrowave 180 SD Tig/Stick Welder
 - 1 EZ Plasma Table Torch Cutter and computer
 - 1 Stock Trailer
7.f. Approve wire transfer from Bank of Commerce to RCB in the amount of $5,736.20.  This is to cover payroll checks that were inadvertently printed on RCB checks.
7.g. Approve Masters Heating & Air Maintenance Contract for the remainder of FY 2021 and thru December 31, 2021 which will be FY 2022.  
 
7.h. Cancel the contract with Commercial Janitorial Services, L.L.C.  according to the cancellation clause. 
7.i. Approve contract for Statewide Commercial Cleaning Company for the remainder of the FY 2021 school year.  
7.j. Approve contract with Statewide Commercial Cleaning Company for FY 2021-2022. 
7.k. Action to designate district members to serve on Negotiation Team for school year 2021-2022 and to approve first negotiating date.  
Action(s):
Motion to designate Corey Nicholas as Board member to serve on negotiating team and approve first negotiation date. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8. Proposed Executive Session
Discuss, then got to approve or disprove going into executive session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual public officer or employee. 
Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1)
Resignations:
  1.  Billie Oberkramer
  2.  Jeannette Huggins (effective 4/1/2021)
Employment:
      1.   Paraprofessional Tier 2 (Job code 418) Compensation
      2.   Rebecca Alsip - 5th/6th grade track coach ($900.00)
      3.   Verna Detweiler - cook for remainder of FY 21 @ $8.15/hour
 
8.a.  Motion to Convene into executive session.
Action(s):
Motion to enter executive session at 9:27 pm. This motion, made by Cory Nicholas and seconded by R J Wishard, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8.b. Acknowledge return to open session
Action(s):
Motion to reconvene into regular session at 9:43. This motion, made by Tim Quigley and seconded by R J Wishard, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
8.c. Statement by Board President
Discussion:  Those present were board members and superintendent.  No votes were taken.
9. Current Business: Action Items
9.a. Accept resignation of Billie Oberkramer.
Action(s):
Motion to approve 9a as read. This motion, made by Cory Nicholas and seconded by R J Wishard, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
9.b. Accept resignation of Jeannette Huggins (effective 4/1/2021).
Action(s):
Motion to accept the resignation of Jeannette Huggins. This motion, made by Cory Nicholas and seconded by Brett Drumm, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
9.c. Approve Paraprofessional Tier 2 (Job code 418) compensation.
 
Action(s):
Motion to approve the base to $12.00 for tier 2 paraprofessional retro active to January 1, 2021 for hours worked. This motion, made by Brett Drumm and seconded by Cory Nicholas, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
9.d. Action to hire Rebecca Alsip - 5th/6th grade track coach ($900.00).
Action(s):
Motion to approve Rebecca Alsip as 5th/6th grade track coach for a stipend of $900.00. This motion, made by R J Wishard and seconded by Brett Drumm, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
9.e. Action to hire Verna Detweiler - cook for remainder of FY21 @ $8.15/hour. 
Action(s):
Motion to hire Verna Detweiler as cook for the for remainder of FY 21 @ $8.15/hour. This motion, made by Cory Nicholas and seconded by Brett Drumm, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
10. New Business: In accordance with 25 Okla. Stat. §311(A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
 
Action(s):
Motion to accept Cheryl McCartney resignation as of 6/30/2021. This motion, made by Brett Drumm and seconded by Cory Nicholas, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
11. Vote for Adjournment
Action(s):
Motion to adjourn at 9:48 p.m. This motion, made by Brett Drumm and seconded by R J Wishard, Passed.
  • Jason Stutzman: Absent
  • Brett Drumm: Yea
  • Cory Nicholas: Yea
  • Tim Quigley: Yea
  • R J Wishard: Yea
No Action(s) have been added to this Agenda Item.
<< Back to the Public Page for Chouteau-Mazie Public Schools