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November 10, 2020 at 6:00 PM - Regular Meeting of the Board of Education

Minutes
1. Call to order and roll call:
Discussion:  Also present were the following:  Kelly Henderson, Dr. Tom Deighan, Adrian Esparza, Charlotte Lee, Brittany Smiley, Brandy Peters, Tamara Gregor, Judy Dittner, Kelly Wilkerson, Brad Wilkerson, Angela Pizana, Chrisie Young, Jane Loafman, Brenda Hurley, John Peacock, John C. Peacock, Sherry Peacock, Andy McFarland, Kim McFarland, Vicki Nighswonger, Kelle Jeffrey, Jonathan Jeffrey, Dr. Melissa Hurst, and Josh Albertson.
2. Flag Salute by students of Plato Elementary
Discussion:  The flag salute was led by students of Plato Elementary.
3. Chicken Express Employees of the Month
Attachments: (2)
Discussion:  Certified, Teacher of the Month, Brenda Hurley, of Duncan Middle School and Support Staff Employee of the Month, Brittany Smiley, of Will Rogers Pre-K were celebrated. Both employee's were given a plaque, drink card and free meal for the month from Chicken Express.
4. Site Presentation by Plato Elementary
Discussion:  Plato staff and students showcased what school looks like for them this year.  Music teacher, Mrs. Stevens, shared with the board how students are learning music and incorporating technology into their learning.  Counselor, Mrs. Dittner, presented regarding Community Involvement and how the community helps students to learn a Word of the Week (WOW).  Librarian, Mrs. Brant, zoomed in to share and give an update on activities and learning taking place in the Plato Elementary Library.
5. Public participation and/or discussion
Attachments: (1)
Discussion:  There was no public participation and/or discussion.
6. Superintendent's Report
6.A. Discussion regarding possible approval for Duncan Public Schools to serve as the Local Educational Agency (LEA) for the establishment of the Oklahoma Virtual Education Consortium (action in consent agenda)
Rationale:  This action simply formalizes the role of DPS as sponsoring LEA for the formation of this Interlocal Consortium in preparation for adoption by other school districts and presentation to the Oklahoma Board of Education.  This action does not commit DPS to any financial or other commitments.  Any further requirements will be presented to DPS Board of Education.
Attachments: (1)
Discussion:  Dr. Deighan and the board discussed formalizing the role of Duncan Public Schools as the sponsoring LEA, Local Education Association, for the formation of an Interlocal Consortium in preparation for adoption by other school districts, to be presented to the Oklahoma Board of Education.  This would not commit DPS to any financial or other commitments.  Any further requirements would be presented to the DPS Board of Education when required.  Action on this item will take place on this agenda item in the Consent Agenda under item #8G.
6.B. District Update
Discussion:  Tomorrow, November 11, 2020, is Veterans Day, each school site does their own celebration.  Thank a veteran tomorrow for their service!
7. Discussion and possible motion to approve, not approve, or table the following new additions, amendments, and/or changes to district policy and procedures:
Action(s):
Motion to approve the new additions, amendments, and/or changes to district policy and procedures listed on items 7A-7B: amendments to Policy 3003 Disposal of Personal Property with the word 'Personal' removed from the title of the policy, and the addition of new Policy 3006-2 Elevator Procedures. This motion, made by Greg Neal and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
7.A. Policy 3003 Disposal of Surplus Personal Property - amendments
Rationale:  DPS property must be formally declared surplus by the DPS Board of Education.  This policy update reflects the general processes to expedite the surplus process while minimizing transportation and storage of surplussed items. 
7.B. Policy 3006-2 Elevator Procedures - new
Rationale:  These policies and procedures are required regulations.
Attachments: (1)
8. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
Motion to approve Consent Agenda items # 8A-8J as listed, read aloud and discussed. This motion, made by Greg Neal and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
8.A. Minutes of the October 13, 2020 Regular Meeting
Attachments: (1)
8.B. Cafeteria Monthly Reports
Attachments: (1)
8.C. Financial Reports
Attachments: (3)
8.D. Activity Fund Reports
Attachments: (4)
8.E. District Fundraisers
Attachments: (1)
8.F. Encumbrance Reports
Attachments: (5)
8.G. Approval for Duncan Public Schools to serve as the Local Educational Agency (LEA) for the establishment of the Oklahoma Virtual Education Consortium
Attachments: (1)
8.H. Approval to provide Architectural Services for Hoover Family Wrestling Center/DPSF (Duncan Public Schools Foundation) renovation project in the amount of $4,000.00 paid by the building fund
Rationale:  DPS is extremely grateful to DPSF and the Hoover Family, and to ensure that we have addressed all code and regulatory requirements, DPS will assist in the Hoover project by providing architectural services.  We will encumber $4,000 to assist our very gracious partners.
Attachments: (1)
8.I. Rose Street Mental Health Clinic - contract for Behavioral Modification Planning and Professional Development for district special services
Attachments: (1)
8.J. Oklahoma State School Boards Association - additional Unemployment Quarterly deposits for the last 3 quarters of FY 20-21 in the amount of $50,000.00
Rationale:  Encumbered $15,000.00 on July 1, 2020, board approved on June 16, 2020 agenda item 4N30, PO# 11027.  Due to an increase in claims this previously approved amount will only cover the 1st quarter expenses, therefore, additional funds are needed.
Attachments: (1)
9. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations and changes of contract of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) formative Employment Evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
Motion to convene into Executive Session at 6:34 P.M. This motion, made by Demetra Cox and seconded by Greg Neal, Passed.
No Action(s) have been added to this Agenda Item.
10. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations and changes of contract of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) formative Employment Evaluation of the Superintendent.  No action was taken in Executive Session.
Discussion:  The following board members were present in Executive Session:  Demetra Cox, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost.  In addition the following person(s) were present in Executive Session:  Dr. Tom Deighan.
Action(s):
Motion to acknowledge the Board's return to Open Session at 7:30 P.M. This motion, made by Greg Neal and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
11. Discussion and possible action regarding resignations and changes of contract as listed on Schedule A attached
Attachments: (1)
Action(s):
Motion to approve resignations and changes of contract as listed on Schedule A. This motion, made by Christopher Schreckengost and seconded by Demetra Cox, Passed.
No Action(s) have been added to this Agenda Item.
12. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:  There was no New Business.
13. The next Regular Meeting of the Board of Education will be held on Tuesday, December 8, 2020 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
14. Vote to Adjourn
Action(s):
This concludes the business that came before the Board on November 10, 2020 and the motion was made to adjourn at 7:31 P.M. This motion, made by Demetra Cox and seconded by Christopher Schreckengost, Passed.
No Action(s) have been added to this Agenda Item.
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