Public Meeting Minutes: July 9, 2018 at 5:30 PM - Regular Meeting Jones Board of Education

Minutes
Call to Order.
Establishment of quorum.
Discuss and possible vote on the minutes of the regular meeting of June 11, 2018. Attachments: (1) MeetingMinutes June 18 7/9/2018 at 5:02 PM
Recognition of Board.
Discuss and possible vote on encumbrances and warrants supported by proper invoice.
General Fund. Attachments: (5) July 18 Gen Fund Encumbrances 7/9/2018 at 4:00 PM July 18 Gen Fund Encumbrances PR 7/9/2018 at 4:00 PM July 18 Gen Fund Warrants 7/9/2018 at 3:53 PM July 18 FY 19 Gen Fund Encumbrances 7/9/2018 at 5:12 PM July 18 FY 19 Gen Fund Warrants 7/9/2018 at 3:53 PM
Building Fund. Attachments: (4) July 18 Building Fund Encumbrances 7/9/2018 at 4:01 PM July 18 Building Fund Warrants 7/9/2018 at 3:54 PM July 18 FY 19 Building fund Encumbrances 7/9/2018 at 5:13 PM July 18 FY 19 Building Fund Warrants 7/9/2018 at 5:15 PM
Child Nutrition Fund. Attachments: (3) July 18 CN Fund Encumbrances 7/9/2018 at 4:01 PM July 18 CN Fund Watrants 7/9/2018 at 3:54 PM July 18 FY 19 CN Fund Encumbrances 7/9/2018 at 5:13 PM
Transfer of Funds/Activity Fund.
Recognition of visitors.
Presentation of JEA.
Administrative and financial report. Attachments: (2) Jones Public Schools montly financial outlook 7/9/2018 at 5:39 PM Summer Coaches Roles 2018 6/29/2018 at 1:35 PM
Board to Take Action on the Employment of Stephen H. McDonald & Associates, Inc. as Financial Advisor to assist the District in obtaining lease-purchase financing of equipment and other personal property.
Board to consider and take action on a resolution approving the lease-purchase of equipment and other personal property; and authorizing the President and the Clerk of the Board of Education and the Superintendent of Jones Public Schools to execute all necessary documents, including the Equipment Lease/Purchase Agreement.
Discuss and possible vote on contract with EAS Consulting, Inc. for the 2018 - 2019 school year. Attachments: (1) EAS 2019 6/29/2018 at 1:20 PM
Discuss and possible vote on appointment of key personnel as listed for the 2018 - 2019 school year.
Purchasing Agent - Dr. Carl Johnson
Encumbrance / Minutes Clerk - Sandra McCully
Federal Programs Representative - EAS Consulting, Inc.
Child Nutrition Specialist - Kim Thornton
Child Nutrition Fund Custodian - Shelly Lawson
Activity Fund Custodian - Shelly Lawson
Activity Fund Co-signer - Dr. Carl Johnson, Sandra McCully, Adura Holbrook
Treasurer - Harp Educational Services, LLC
Deputy Treasurer - Sandra McCully
Deputy Minutes Clerk - Audra Holbrook
Discuss and possible vote on fuel quotes for the 2018 - 2019 school year.
Gas and diesel for vehicles
Propane for the middle school campus
Discuss and possible vote on continuing designation of expenditures from the activity sub-accounts.
Discuss and possible vote to approve contract with United Systems for IT support for the 2018 - 2019 school year. Attachments: (1) United Systems Contract 2019 6/29/2018 at 1:25 PM
Discuss and possible vote to approve contract with Community Action Agency Head Start of Oklahoma City and County for the 2018 - 2019 school year. Attachments: (1) Jones CAAHS MOU 2018-2019 6/29/2018 at 1:35 PM
Discuss and possible vote on student handbook revisions for the 2018 - 2019 school year. Attachments: (1) handbook changes Middle School 7/9/2018 at 6:17 PM
Discuss and possible vote on resignations. Attachments: (3) Debbie Wilson resignation 6/29/2018 at 1:17 PM Katrina Wilson Resignation 6/29/2018 at 1:16 PM T. Hunt Resign 7/9/2018 at 5:09 PM
Proposed executive session to discuss administrative contracts and employment of certified and non-certified personnel. 25 O.S. 307(B)(1).
Vote to convene or not to convene into executive session.
Acknowledge return to open session.
Executive session minutes compliance announcement.
Minutes compliance statement.
Possible vote on employment.
Possible vote to amend administrative contracts.
New business.
Vote to adjourn.

Call to Order.

Establishment of quorum.

Discuss and possible vote on the minutes of the regular meeting of June 11, 2018.

Attachments: (1)

MeetingMinutes June 18

7/9/2018 at 5:02 PM

Recognition of Board.

Discuss and possible vote on encumbrances and warrants supported by proper invoice.

General Fund.

Attachments: (5)

July 18 Gen Fund Encumbrances

7/9/2018 at 4:00 PM
July 18 Gen Fund Encumbrances PR

7/9/2018 at 4:00 PM
July 18 Gen Fund Warrants

7/9/2018 at 3:53 PM
July 18 FY 19 Gen Fund Encumbrances

7/9/2018 at 5:12 PM
July 18 FY 19 Gen Fund Warrants

7/9/2018 at 3:53 PM

Building Fund.

Attachments: (4)

July 18 Building Fund Encumbrances

7/9/2018 at 4:01 PM
July 18 Building Fund Warrants

7/9/2018 at 3:54 PM
July 18 FY 19 Building fund Encumbrances

7/9/2018 at 5:13 PM
July 18 FY 19 Building Fund Warrants

7/9/2018 at 5:15 PM

Child Nutrition Fund.

Attachments: (3)

July 18 CN Fund Encumbrances

7/9/2018 at 4:01 PM
July 18 CN Fund Watrants

7/9/2018 at 3:54 PM
July 18 FY 19 CN Fund Encumbrances

7/9/2018 at 5:13 PM

Transfer of Funds/Activity Fund.

Recognition of visitors.

Presentation of JEA.

Administrative and financial report.

Attachments: (2)

Jones Public Schools montly financial outlook

7/9/2018 at 5:39 PM
Summer Coaches Roles 2018

6/29/2018 at 1:35 PM

Board to Take Action on the Employment of Stephen H. McDonald & Associates, Inc. as Financial Advisor to assist the District in obtaining lease-purchase financing of equipment and other personal property.

Board to consider and take action on a resolution approving the lease-purchase of equipment and other personal property; and authorizing the President and the Clerk of the Board of Education and the Superintendent of Jones Public Schools to execute all necessary documents, including the Equipment Lease/Purchase Agreement.

Discuss and possible vote on contract with EAS Consulting, Inc. for the 2018 - 2019 school year.

Attachments: (1)

EAS 2019

6/29/2018 at 1:20 PM

Discuss and possible vote on appointment of key personnel as listed for the 2018 - 2019 school year.

Purchasing Agent - Dr. Carl Johnson

Encumbrance / Minutes Clerk - Sandra McCully

Federal Programs Representative - EAS Consulting, Inc.

Child Nutrition Specialist - Kim Thornton

Child Nutrition Fund Custodian - Shelly Lawson

Activity Fund Custodian - Shelly Lawson

Activity Fund Co-signer - Dr. Carl Johnson, Sandra McCully, Adura Holbrook

Treasurer - Harp Educational Services, LLC

Deputy Treasurer - Sandra McCully

Deputy Minutes Clerk - Audra Holbrook

Discuss and possible vote on fuel quotes for the 2018 - 2019 school year.

Gas and diesel for vehicles

Propane for the middle school campus

Discuss and possible vote on continuing designation of expenditures from the activity sub-accounts.

Discuss and possible vote to approve contract with United Systems for IT support for the 2018 - 2019 school year.

Attachments: (1)

United Systems Contract 2019

6/29/2018 at 1:25 PM

Discuss and possible vote to approve contract with Community Action Agency Head Start of Oklahoma City and County for the 2018 - 2019 school year.

Attachments: (1)

Jones CAAHS MOU 2018-2019

6/29/2018 at 1:35 PM

Discuss and possible vote on student handbook revisions for the 2018 - 2019 school year.

Attachments: (1)

handbook changes Middle School

7/9/2018 at 6:17 PM

Discuss and possible vote on resignations.

Attachments: (3)

Debbie Wilson resignation

6/29/2018 at 1:17 PM
Katrina Wilson Resignation

6/29/2018 at 1:16 PM
T. Hunt Resign

7/9/2018 at 5:09 PM

Proposed executive session to discuss administrative contracts and employment of certified and non-certified personnel. 25 O.S. 307(B)(1).

Vote to convene or not to convene into executive session.

Acknowledge return to open session.

Executive session minutes compliance announcement.

Minutes compliance statement.

Possible vote on employment.

Possible vote to amend administrative contracts.

New business.

Vote to adjourn.

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July 9, 2018 at 5:30 PM - Regular Meeting Jones Board of Education