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November 9, 2020 at 6:30 PM - Regular Meeting of the Welch Board of Education

Minutes
1. Call to Order
2. Establish Quorum
Discussion:  Quorum established
3. Discussion and possible board action to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies
Discussion:  Adjourned at 6:31 P
Action(s):
Motion to adjourn the meeting to be reconvened in the Delbert Lovelace High School Teachers' Lounge in accordance with social distancing requirements for public bodies. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
4. Discussion and possible board action to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge
Discussion:  Reconvened at 6:32P
Action(s):
Motion to reconvene. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
5. Establish Quorum 
Discussion:  Established
6. Pledge of Allegiance 
Discussion:  FFA students, Lucas Layton and Jenna Burgess
Action(s):
Motion to reconvene the meeting in the Delbert Lovelace High School Teacher's Lounge. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
7. Public Participation
Discussion:  One visitor spoke
8. Principals' Reports
Discussion:  Kent Haskell and Kim Hall addressed the Board.
9. Superintendent's Report
Discussion:  Mr. Highsmith addressed the Board on budget information, the legislative update, construction update, October child count information, 2021 school board election filing period, and district updates.
10. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Action(s):
Motion to approve the minutes of the Regular Board Meeting on October 13, 2020, and the Treasurer's Report and Activity Fund Report on the status of all funds and investments. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
10.A. Discussion and possible board action to approve minutes of Regular Board Meeting on October 13, 2020.
10.B. Discussion and possible board action to approve Treasurer's Report and Activity Fund Report on status of all funds and investments
11. Items for Board Action
11.A. Discussion and possible board action to approve 2020-2021 purchase order encumbrances

1.     General Fund - #258-266 - $1,369.30
2.     Building Fund - None

 
11.B. Discussion and possible board action to approve the Schedule of Regular Board Meetings for the 2021 calendar year. 
11.C. Discussion and possible board action to approve a net $150.00 2020 Christmas Bonus for WPS employees with the exception of the Superintendent. 
11.D. Discussion and possible board action to approve 2020-2021 Adjunct Teacher Status for:
  1. Dawni J. Orler -- Physical Science -- 5160
Action(s):
Motion to approve 2020-2021 Adjunct Teacher Status for Dawni J. Orler for Physical Science 5160. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.E. Discussion and possible board action to adopt the OSSBA Superintendent Evaluation Instrument 
Action(s):
Motion to adopt the OSSBA Superintendent Evaluation Instrument. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.F. Discussion and possible board action to modify the following Welch Public Schools Board of Education Policy:
  1. BJCD - Evaluation of the Superintendent
Action(s):
Motion to modify the following Welch Public Schools Board of Education Policy BJCD - Evaluation of the Superintendent. This motion, made by Rowdy Layton and seconded by Shane Burgess, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.G. Discussion and possible board action to eliminate the following Welch Public Schools Board of Education Policy:
  1. BJCD-R -- Superintendent's Evaluation Form
Action(s):
Motion to eliminate the following Welch Public Schools Board of Education Policy BJCD-R -- Superintendent's Evaluation Form. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.H. Discussion and possible board action to approve the quote from Wyandotte Technologies for an access control system at the indoor practice facility with payment through the Bond Lease Purchase Process in the sum of $6,387.88. 
Attachments: (1)
Action(s):
Motion to approve the quote from Wyandotte Technologies for an access control system at the indoor practice facility with payment through the Bond Lease Purchase Process in the sum of $6,387.88. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.I. Discussion and possible board action to approve the assignment and consent to assignment agreement between the Board of Trustees of the Teachers' Retirement System of Oklahoma, Welch Public Schools, and Voya Retirement Insurance and Annuity Company, Voya Financial Partners, LLC, and Voya Institutional Trust Company. 
Action(s):
Motion to approve the assignment and consent to assignment agreement between the Board of Trustees of the Teachers' Retirement System of Oklahoma, Welch Public Schools, and Voya Retirement Insurance and Annuity Company, Voya Financial Partners, LLC, and Voya Institutional Trust Company. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.J. Discussion and possible board action to approve Welch Public Schools Winter Sports Safety Protocols
Action(s):
Motion to approve Welch Public Schools Winter Sports Safety Protocols. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.K. Discussion and possible board action to approve the following Request for Use of Facility with the $50 key deposit waived:
  1. Old Gym - Welch Little League Basketball
    • 11-10-20 to 2-28-21
    • M-F 5:00 - 8:00 PM 
    • For basketball practices 
Action(s):
Motion to approve the following Request for Use of Facility with the $50 key deposit waived for the Old Gym by the Welch Little League Basketball from 11-10-20 to 2-28-21, M-F 5:00 - 8:00 PM for basketball practices. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.L. Discussion and possible board action to approve the following fundraiser request:
  1. Library - Shelley Earp
    • Scholastic Book Fair
    • Funds raised for library supplies, books, library materials. 
Action(s):
Motion to approve the fundraiser request of Shelley Earp for the Library Scholastic Book Fair with funds raised for library supplies, books, library materials. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.M. Discussion and possible board action to approve the purchase of exercise and weightlifting equipment from BSN Sports in the amount of $17,216.65
Attachments: (1)
Action(s):
Motion to approve the purchase of exercise and weightlifting equipment from BSN Sports in the amount of $17,216.65. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
11.N. Discussion and possible action to approve the transfer of $418.00 from the athletic account into each individual account of Football, Fast Pitch Softball, Boys Basketball, Girls Basketball, Track, Baseball, and Cheer  
Action(s):
Motion to approve the transfer of $418.00 from the athletic account into each individual account of Football, Fast Pitch Softball, Boys Basketball, Girls Basketball, Track, Baseball, and Cheer. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
12. New Business
Discussion:  None
13. Proposed Executive Session to discuss the following items so that the board can return to Open Session to vote as authorized by section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:
13.A. Discuss the employment of DeAnna Kagy, Substitute Employee
14. Discussion and possible board action to convene in Executive Session
Action(s):
Motion to foreg0to convene in Executive Session. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
15. President's Acknowledgment and Time of Return to Open Session
16. Statement of Executive Session Minutes
17. Discussion and possible board action to approve the employment of DeAnna Kagy as a Substitute Employee. 
Action(s):
Motion to approve the employment of DeAnna Kagy as a Substitute Employee. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
18. Vote to Adjourn
Action(s):
Motion to adjourn at 7:30p. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
No Action(s) have been added to this Agenda Item.
19. Posted the 6th day of November, 2020, at 4:00 PM at the front door of the Delbert Lovelace High School, 707 South Curtis Street, Welch, Oklahoma and WPS website, www.welchwildcats.net.

Signature:  __________________________________________________________
Title:              Secretary to the Superintendent / Board of Education Minutes Clerk                                                                              
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