Public Meeting Agenda: September 11, 2018 at 6:00 PM - Regular Board Meeting

September 11, 2018 at 6:00 PM - Regular Board Meeting Agenda

September 11, 2018 at 6:00 PM - Regular Board Meeting
1. Call to order/Roll call at 6:02p.m.. Statement of Compliance with the Open Meeting Law.
2. Moment of Silence/Flag Salute: "As we begin this meeting, let us pause for a moment of silence to reflect, meditate, pray or engage in other silent activity."
3. Comments from the Public (Under this agenda item the Board of Education will hear comments from the public on specific items on this agenda only. Neither the Board nor the Administration will answer any questions under this item. A complete list of rules and how to sign up to comment under this agenda item are available in the Superintendent's office).
4. Consent Agenda: The Board will vote to accept, reject, or modify these items in one motion, if a member wishes, the item may be considered on an individual basis:
4.A. Minutes of the regular board meeting of August 14, 2018
4.B. Approval of encumbrances for 2018-19: General Fund 11 encumbrance #s 243 thru 255, Bldg. Fund 21 - PO #6, Bond Fund 39 - PO's 5 thru 7: and Change Orders - General Fund 11, Bond 39, Bldg. Fund #21,: Activity Fund Reports
4.C. Treasurer's report
4.D. Discussion, consideration and vote to approve or not approve the district Alternative Education Plan for the 2018-19 school year.
4.E. Discussion, consideration and vote to approve or not approve a contract for Elementary Yearbooks with Ruth Kelly, for the 2018-19 school year.
4.F. Discussion, consideration, and vote to approve or not approve an agreement to join the OSIG insurance group.
4.G. Discussion, consideration, and vote to approve or not approve the employment of Stephen L. Smith Corp. as financial consultants to Hilldale Public School for the fiscal year 2018-2019.
4.H. Discussion, consideration, and vote to approve or not approve revision to Board Policy B.15 - School Board Meetings - location updated to current address and site.
4.I. Discussion, consideration, and vote to approve or not approve policy C. 34 and C. 35, dealing with Child Nutrition Policy to meet USDA and state guidelines.
4.J. Discussion, consideration, and vote to approve or not approve policy C.36 - Medical Marijuana
4.K. Discussion, consideration, and vote to approve or not approve policy D.30 - Certified Personnel Duty Time
4.L. Discussion, consideration, and vote to approve or not approve district fundraisers.
4.M. Discussion, consideration, and vote to approve or not approve to remove Dr. Kaylin Coody as a signee on all financial accounts and state documents, and replace with Erik Puckett Superintendent.
4.N. Discussion, consideration and vote to approve or not approve mentors for new teachers for the 2018-19 school year.
4.O. Discussion, consideration, and vote to approve or not approve ACT as the testing instrument for 2019 testing.
5. Superintendent's Report and Services
5.A. Construction updates.
5.B. Administrator reports. Discussion of calendar of events, student activities/athletics, child nutrition, and curriculum/assessment. No action is required.
5.C. Hilldale Association of Classroom Teachers report. Discussion only. No action required by the Board of Education.
5.D. Discussion, consideration and vote to approve or not approve the District Estimate of Needs for 2018-19.
6. Executive Session
6.A. Vote to convene or not to convene in Executive Session to discuss the following (Board can discuss all of these items in one executive session or separate executive sessions): employment of staff (25 OS Sec 307 (B)(1)(7).
6.B. Acknowledgement of return to open session.
6.C. Board statement of minutes from executive session.
7. Superintendent Services (Part Two)
7.A. Resignations and Hiring
7.A.a. Hiring Support- Ashley Ireland - effective August 21, 2018
7.A.b. Hiring Support- Dalonda Martinez - effective Sept.17 2018
7.A.c. Hiring Support- Linda Barnett- Custodian Effective 9/5/18
7.A.d. Hiring Support- Patrick Hendricks- I.T. Dept. Effective 9/10/18
7.A.e. Resigning Support- Pam Coleman - effective August 24, 2018
7.A.f. Resigning Support- LaDonna Edwards - effective August 24, 2018
7.A.g. Resigning Support- Aasa Aich - effective Sept. 5, 2018
8. New Business
8.A. Discussion, consideration and vote to approve or not approve any matter that could not have been reasonably foreseen at the time the agenda was posted.
9. Vote to adjourn.
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