Public Meeting Agenda: July 17, 2018 at 5:30 PM - Ardmore Board of Education Regular Meeting

July 17, 2018 at 5:30 PM - Ardmore Board of Education Regular Meeting Agenda

July 17, 2018 at 5:30 PM - Ardmore Board of Education Regular Meeting
1. Call the meeting to order, establish a quorum & state compliance with the Open Meeting Act.
2. Pledge of Allegiance [Led By: Harry Spring, Board Vice President]
3. Superintendent Update:
4. Consent Agenda
4.A. Minutes for the regular meeting of June 19, 2018.
4.B. Activity Fund Report - Month Ending June 2018.
4.C. Treasurer's Report - Month Ending June 2018.
4.D. Encumbrance Orders and Change Orders as listed for FY18.
4.E. Encumbrance Orders and Change Orders as listed for FY19.
4.F. Continuation of Annual Activity Account Review/Approval for the following Activity Fund Accounts for FY19:
4.G. Fundraiser Requests - Food
4.H. Fundraiser Requests - Non Food
4.I. Contract Approvals/Renewals for FY19:
4.J. Athletic Department Contract Renewals for FY19:
4.K. Renewal of the Sublease Agreement dated September 1, 2013 in the amount of $19,700,000.
5. Consideration and possible action upon a Resolution authorizing the Board of Education of Independent School District No. 19 of Carter County, Oklahoma (Ardmore City Schools), to lease certain real property to the Carter County Public Facilities Authority, a public trust; and authorizing the President to execute the Ground Lease upon behalf of the Board as lessor, in several multiple originals, and after the same shall have been attested by the Clerk, to deliver such Ground Lease to the aforesaid Authority, as lessee and directing the President, upon behalf of said School District, to execute any and all documents related to the Ground Lease and the transaction.
6. Consideration and possible action upon a Resolution authorizing the acceptance by Independent School District No. 19 of Carter County, Oklahoma (Ardmore City Schools) of a Sublease Agreement whereby the Carter County Public Facilities Authority will sublease certain real property to Independent School District No. 19 of Carter County (Ardmore City Schools); and authorizing and directing the President, upon behalf of said School District, to execute the aforesaid Sublease Agreement between the Carter County Public Facilities Authority, as lessor, and the School District, as lessee, and authorizing the Clerk to attest and affix the seal of the School District to the Sublease Agreement and to deliver the same to the Carter County Public Facilities Authority, as lessor and authorizing and directing the President, upon behalf of said School District, to execute any and all documents related to the Sublease Agreement and the transaction.
7. Board to discuss annual review of existing or consider and take action on the adoption of written policies and procedures for post-issuance compliance and continuing disclosure obligations.
8. Conduct public sale of oil and gas lease covering mineral interest owned by the district in the W/2 NW/4 NW/4 NW/4 of Section 8, Township 4 South, Range 2 East & the N/2 NW/4 SW/4 NW/4 in Section 8, Township 4 South, Range 2 East
9. Consider and take action to declare the following items no longer used by the district from the Technology Department as surplus property to be sold or disposed of at the discretion of the Superintendent. Items include Smart Boards, projectors, computers, racks, cables and other miscellaneous technology-related items.
10. Consider and take action to declare the following transportation items, no longer used by the district, as surplus property to be sold or disposed of at the discretion of the superintendent.
11. Consider and take action to authorize the superintendent to contract with an attorney to work with the district on the process to vacate Carter Street, in front of Jefferson Elementary, in order to move forward with the Jefferson Project.
12. New Business not known at the time the agenda was posted.
13. Consider and take action, if necessary, on the date, time and place of the next regular board meeting, scheduled for August 21, 2018 at 5:30 p.m., in Room 6 of the Administration Center, 611 Veterans Blvd.
14. Proposed executive session to discuss the following items, followed by a vote to convene into Executive Session.
15. Board President to declare Executive Session complete followed by a motion and vote to acknowledge the Board's return to open session and the meeting being reopened to the public.
16. Board President to provide the Executive Session Minutes Compliance Announcement as to who was present in Executive Session, items discussed, note that no other business was discussed and that no action was taken while in Executive Session.
17. Consider and take action to approve the employment of the following for certified positions for FY19:
18. Consider and take action to approve the employment of the following in non-certified support position(s) for FY19:
19. Consider and take action to approve the termination of Celia Nieto, Custodian at Charles Evans Elementary.
20. Consider and take action to approve the FY19 returning Indian Education Tutors: Kim Colbert, Cheri Conway, Jennifer Farve, Carrie Hedger, Donna Jones, Holley Rosebeary, Megan Shields & Karen Smart.
21. Consider and take action to renew the employment contract of John Black, a career certified staff member, for the 2018-2019 school, subject to a fully executed and mutually agreeable employment contract, for a position of Assistant Principal between Jefferson Elementary and Will Rogers Elementary. This staff member has submitted his intent to return to Ardmore City Schools and has a valid teaching certificate on file in the Human Resources Office for FY19.
22. Consider and take action to approve the returning FY19 Adult Education Tutors: Janet Asbury, Vicki Collman, Debrah Garrett, Elizabeth Walthall & Rebecca White.
23. Consider and take action to approve the FY19 Substitute Roster to include returning substitute staff members as shown below.
24. The following resignations were received and approved by the Superintendent:
25. Adjournment
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