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November 10, 2020 at 6:00 PM - Regular Meeting of the Board of Education

Agenda
1. Call to order and roll call:
2. Flag Salute by students of Plato Elementary
3. Chicken Express Employees of the Month
Attachments: (2)
4. Site Presentation by Plato Elementary
5. Public participation and/or discussion
Attachments: (1)
6. Superintendent's Report
6.A. Discussion regarding possible approval for Duncan Public Schools to serve as the Local Educational Agency (LEA) for the establishment of the Oklahoma Virtual Education Consortium (action in consent agenda)
Rationale:  This action simply formalizes the role of DPS as sponsoring LEA for the formation of this Interlocal Consortium in preparation for adoption by other school districts and presentation to the Oklahoma Board of Education.  This action does not commit DPS to any financial or other commitments.  Any further requirements will be presented to DPS Board of Education.
Attachments: (1)
6.B. District Update
7. Discussion and possible motion to approve, not approve, or table the following new additions, amendments, and/or changes to district policy and procedures:
7.A. Policy 3003 Disposal of Surplus Personal Property - amendments
Rationale:  DPS property must be formally declared surplus by the DPS Board of Education.  This policy update reflects the general processes to expedite the surplus process while minimizing transportation and storage of surplussed items. 
7.B. Policy 3006-2 Elevator Procedures - new
Rationale:  These policies and procedures are required regulations.
Attachments: (1)
8. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:
8.A. Minutes of the October 13, 2020 Regular Meeting
Attachments: (1)
8.B. Cafeteria Monthly Reports
Attachments: (1)
8.C. Financial Reports
Attachments: (3)
8.D. Activity Fund Reports
Attachments: (4)
8.E. District Fundraisers
Attachments: (1)
8.F. Encumbrance Reports
Attachments: (5)
8.G. Approval for Duncan Public Schools to serve as the Local Educational Agency (LEA) for the establishment of the Oklahoma Virtual Education Consortium
Attachments: (1)
8.H. Approval to provide Architectural Services for Hoover Family Wrestling Center/DPSF (Duncan Public Schools Foundation) renovation project in the amount of $4,000.00 paid by the building fund
Rationale:  DPS is extremely grateful to DPSF and the Hoover Family, and to ensure that we have addressed all code and regulatory requirements, DPS will assist in the Hoover project by providing architectural services.  We will encumber $4,000 to assist our very gracious partners.
Attachments: (1)
8.I. Rose Street Mental Health Clinic - contract for Behavioral Modification Planning and Professional Development for district special services
Attachments: (1)
8.J. Oklahoma State School Boards Association - additional Unemployment Quarterly deposits for the last 3 quarters of FY 20-21 in the amount of $50,000.00
Rationale:  Encumbered $15,000.00 on July 1, 2020, board approved on June 16, 2020 agenda item 4N30, PO# 11027.  Due to an increase in claims this previously approved amount will only cover the 1st quarter expenses, therefore, additional funds are needed.
Attachments: (1)
9. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations and changes of contract of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) formative Employment Evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
10. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations and changes of contract of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B) (3) Discussing the purchase or appraisal of real property; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) formative Employment Evaluation of the Superintendent.  No action was taken in Executive Session.
11. Discussion and possible action regarding resignations and changes of contract as listed on Schedule A attached
Attachments: (1)
12. Discussion and possible action regarding New Business
Rationale:  In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
13. The next Regular Meeting of the Board of Education will be held on Tuesday, December 8, 2020 at 6:00 P.M. at the Administration Building at 1706 W. Spruce, Duncan, OK
14. Vote to Adjourn
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