August 22, 2019 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Dr. Tom Thomas

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter

5. Architect and Construction Manager at Risk Update

6. Departmental Reports

7. Report of the Superintendent

7.a. Information Item:  Update - Bond and Sales Tax Funds

7.b. Information Item:  2019-2020 State Department of Education District Accreditation Status

7.c. Superintendent's Announcement(s)

8. Consent Agenda 
Item(s) Removed From the Consent Agenda for Separate Action - The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.

8.a. Approval of the Balance of the Consent Agenda

8.b. Approval of the Minutes of the August 5, 2019 Regular Board Meeting 

8.c. Report of the Purchasing Manager/Encumbrance Clerk - Sheila Relf

8.c.1. Increase, Decrease and Issue Purchase Orders

8.c.2. Encumbrances/Partial Payments

8.d. Report of the Chief Financial Officer - Elizabeth Brown-Hill

8.d.1. Treasurer's Report for the Month of July 2019.  

8.d.2. Monthly Authorization to Invest

8.e. Report of the Activity Fund Custodian - Nancy McQuaide

8.e.1. Approval of Athletic Allocation Transfers

8.e.2. Establishment of New Account(s)

8.e.3. Out of State Travel

8.e.3.A. Lawton FFA Food Science and Technology Team and Agricultural Communications Team to Indianapolis, Indiana for National FFA Contest, October 28 - November 2, 2019

8.f. Report of the Clerk - Kathy Bentley

8.f.1. Construction Related Contracts/Agreements

8.f.1.A. Ford Roofing & Sheet Metal Co, Change Order #1, Adams Re-roof (Remove and Reroof Existing Flue Pipe Penetrations)

8.f.2. Contracts / Agreements

8.f.2.A. Amber McPherson, Fundraiser Lady, any LPS school for the 2019-2020 school year

8.f.2.B. Barry Beauchamp, Impact Aid consultant fee and travel expenses

8.f.2.C. Digi Security Systems, cameras and security system for FFA farm and maintenance facilities

8.f.2.D. Lawton Family YMCA, use of facilities for LPS swimming practices and meets

8.f.2.E. OSSAA, Eligible Athletic Officials

8.f.2.F. PEAL (Professional Educators' Association of Lawton), Memorandum of Understanding

8.f.2.G. Playcare, Inc., LPS provides teachers and assistants, pays for each child enrolled

8.f.2.H. Tesol Trainers, John Kongsvik, English Learners teacher training (SIOP- Sheltered Instruction Observation Protocol)

8.f.2.I. Whataburger School Sports Sponsorship Agreement for 2019-2020

8.f.3. Approval to Dispose of Surplus Property - Lawton FFA Program

9. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) of the Oklahoma Open Meeting Act]:

9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports posted with the Agenda.  

9.b. High School Principal

9.c. Discussion regarding the Process of the Oklahoma State School Board Association Superintendent Search and Information Relating Thereto

10. Vote to Convene in Executive Session

11. Vote to Acknowledge Return to Open Session

12. Statement of Executive Session Minutes

13. Superintendent's Personnel Report / Items Discussed in Executive Session

13.a. Approval of Certified and Support Personnel Reports

13.b. Approval of employment of High School Principal

13.c. Consideration and action, if any, regarding the process of the Oklahoma State School Board Association Superintendent Search and Information Relating Thereto

14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

15. The next regular board meeting date is Tuesday, September 3, 2019, at 5:00 p.m., in the Shoemaker Center Auditorium.

16. Setting New Board Meeting Dates

17. Board Announcements

18. Adjournment