August 13, 2012 at 6:00 PM - 2012 Board of Education Monthly Special Meetings

Call Meeting to Order/Roll Call

Superintendent's Reports

Facilities Update

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-S. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 16, 2012 Regularly Scheduled Board Meeting

Minutes of July 24, 2012 Special Board Meeting

Treasurer's Report on Investments of Funds

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2013 General Fund #1-1020; Co-Op #1-10; Building Fund #1-14; Child Nutrition #1-117; Bond 31 #1; Bond 33 #1; Bond 35 #1-2;Bond 36 #1; Bond/Lease Purchase Orders - Bond10 #052-064

Nabholz Construction Services Statement of Contingency Status

Bixby Cheer/Dance Booster Club Concession Contract for the 2012-2013 fiscal year.

Bixby Band Booster Club Concession Contract for the 2012-2013 fiscal year

Bixby Youth Football Association Concession Contract for the 2012-2013 fiscal year

Bixby MCJROTC Booster Club Concession Contract for the 2012-2013 fiscal year

Bixby Soccer Booster Club Concession Contract for the 2012-2013 fiscal year

Bixby Tennis Booster Club Concession Contract for the 2012-2013 fiscal year

Bixby Volleyball Booster Club Concession Contract for the 2012-2013 fiscal year

Medical Leave - Middle School Teacher - 10/8/12 to 11/25/12

Medical Leave - Athletic Director - 8/2/2012 to 9/13/12

Medical Leave - North Elem Teacher - 11/12/12 to 1/28/13

Medical Leave - District Aide - 7/23/12 to 10/12/12

Employment, Resignation, Retirement - Certified Personnel - Per attached

Employment, Resignation, Retirement - Support Personnel - Per attached

Superintendent's Services

Discussion, consideration and vote to approve or not to approve the Estimate of Needs for the 2012-2013 fiscal year.

Discussion, consideration and vote to approve or not to approve the Request for Approval of State Aid and/or Federal Funds for Schools Form #307.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder(s) for the 9th Grade Center Project.

Discussion, consideration and vote to approve or not to approve a Rick Scott Construction Change Order to add Sidewalks at the Bixby Administration Facade at a cost of $10,305.00.

Discussion, consideration and vote to approve or not to approve a Nabholz Construction Services Change Order #027 in the amount of $7,643.61.

Discussion, consideration and vote to approve or not to approve a Nabholz Construction Services Change Order #029 in the amount of $8,129.42.

Review of AP Scores. Information only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corp. as financial consultants to the Bixby School District for the 2012-2013 fiscal year.

Discussion, consideration and vote to approve or not to approve Dr. Kyle Wood as the authorized representative of Bixby Schools and as such empowered to execute agreements on behalf of District with SDE, the US Department of Ed and other agencies which may be prerequisite to operation of State and

Discussion, consideration and vote to approve or not to approve the purchase of two Blue Bird route buses from Ross Transportation.

Discussion, consideration and vote to approve or not to approve the purchase of a Blue Bird special needs bus from American Bus Sales.

Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Adams Security for security services for the 2012-2013 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with CPI Qualified Plan Consultants, Inc. to serve as Bixby Public Schools 3rd party Administrator of 403(b) Plans.

Discussion, consideration and vote to approve or not to approve an agreement with The Arts and Humanities Council of Tulsa, Inc. for the 2012-2013 fiscal year.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Operation Aware for the 2012-2013 fiscal year.

Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and K9 Detection Services for the 2012-2013 fiscal year.

Discussion, consideration and vote to approve or not to approve an Activity Account for the Bixby Dance Team.

Discussion, consideration and vote to approve or not to approve the out of state trip request for the Bixby Football Team to Garden City, Kansas on August 30, 2012 to September 1, 2012.

Discussion, consideration and vote to approve or not to approve an out of state trip for the Athletic Trainers to Garden City, Kansas on August 30, 2012 to September 1, 2012.

Discussion, consideration and vote to approve or not to approve the out of state trip request for the Cheerleaders to the NCA Nationals in Dallas, Texas on January 12-13, 2013.

Discussion, consideration and vote to approve or not to approve an out of state trip for the Fast Pitch Softball Team to Springfield, Missouri on September 20-22, 2012.

Discussion, consideration, and vote to approve or not approve Board of Education Policy F. 44, F. 44a, and F. 44b.

Discussion, consideration and vote to approve or not to approve a Resolution Concerning High Stakes, Standardized Testing of Oklahoma Public School Students.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the 2012-2013 negotiations with the BEA (25 O.S. Sec. 307 (B)(2))and the purchase or appraisal of certain real property (25 O.S. Sec. 307 (B)(3)).

Vote to acknowledge return to open session.

Statement by Board President of executive session minutes.

Superintendent's Services (Part 2)

Discussion, consideration and vote to approve or not to approve the adoption of the contract agreement between Bixby Public Schools and the Bixby Education Association for the 2012-2013 fiscal year, including step salary increases at an approximate cost of $191,299.00.

Discussion, consideration and vote to approve or not to approve a step raise for Support Staff for the 2012-2013 fiscal year at a cost of approximately $80,250.00.

Discussion, consideration and vote to approve or not to approve a step raise for Administrative Staff for the 2012-2013 fiscal year at a cost of approximately $48,862.00.

Discussion, consideration and vote to approve or not to approve the purchase of certain real property.

Vote to adjourn