Public Meeting Minutes: March 3, 2008 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33

Call the meeting to order and Pledge of Allegiance to the American Flag.

Discussion: The meeting was called to order by President Thayer and there was a Pledge of Allegiance to the American Flag.

Re-organization of the Board of Education

Administration of the Oath of Office for Curtice Hillis, the newly elected Board of Education Member for Office No. 3.

Discussion: Curtice Hillis, the newly elected Board of Education Member for Office No. 3, was sworn in with his Oath of Office and Loyalty Oath.

Election of Board Officers for 2008-09.

President

Action(s):

Motion 1 passed:

To approve ______ to be President passed with a motion by Wally Johnson and a second by Bryan Sherwood.

Motion 2 passed:

To approve Shirley Woods to be President passed with a motion by Wally Johnson and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

First Vice President

Action(s):

Motion 1 passed:

To approve _______to be first Vice President passed with a motion by Shirley Woods and a second by Bryan Sherwood.

Motion 2 passed:

To approve _______to be first Vice President passed with a motion by Wally Johnson and a second by Shirley Woods.

Motion 3 passed:

To approve Walter Johnson to be first Vice President passed with a motion by Shirley Woods and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Second Vice President

Action(s):

Motion passed:

To approve Bryan Sherwood to be 2nd Vice President passed with a motion by Wally Johnson and a second by Shirley Woods.

No Action(s) have been added to this Agenda Item.

Consent Agenda

Action(s):

Motion passed:

To approve/disapprove the consent agenda,Items A-H passed with a motion by Wally Johnson and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove the minutes of the 2-4-08 regular board meeting.

Vote to approve/disapprove 2007-08 general fund purchase order encumbrances numbers 1107 through 1199.

Vote to approve/disapprove 2007-08 building fund purchase order encumbrance number 68.

Vote to approve/disapprove 2007-08 child nutrition fund purchase order encumbrances numbers 126 through 128.

Vote to approve/disapprove 2007-08 bond (fund 33) fund purchase order encumbrance number 67.

Vote to approve/disapprove 2007-08 bond (fund 34) fund purchase order encumbrances numbers 19 through 21.

Vote to approve/disapprove the monthly and quarterly financial reports of the school Activity Funds account.

Vote to approve/disapprove the Treasurer's Report on the status of Funds and Investments.

Hearing from the Public

Patricia Aytes will be addressing the Board concerning the Attendance Policy.

Information & Discussion Items

Policies

Discussion: Dr. Crowder presented the Board with some updates and revisions on School Policies. Every year the school attorney, Rosenstein, Fist and Ringold update the district when laws have been changed or created. Policy 403.5 Reduction In Force now includes a teacher’s “highly qualified” status as one of the criteria in determining his or her bumping rights. Policy 489. Complaint Procedures Under Part B Of The Individuals With Disabilities Education Act now include new timeliness and procedures for investigation. Policy 541.1. Disciplinary Removal Of children With Disabilities now have changes in mandatory consideration of unique circumstances in making the initial disciplinary removal decision and providing access to confidential and disciplinary records in the event of an appeal. Policy 544.2. Medications now includes the new state law requirements concerning a student’s ability to possess supplies and equipment to care for his or her diabetes. Policy 566.1. Student Diabetes Care And Management is a new policy that complies with House Bill 1051 from the 2007 Oklahoma legislative session. This law imposes requirements upon schools to support students who will have diabetes-related health needs at school or at school activities. The district nurses have gone through training and are already practicing the new state law.

Revised Policy 403.5 REDUCTION IN FORCE

Revised Policy 489. COMPLAINT PROCEDURES UNDER PART B OF THE INDIVIDUALS WITH DISABILITIES EDUCATION ACT

Revised Policy 541.1 DISCIPLINARY REMOVAL OF CHILDREN WITH DISABILITIES

Revised Policy 544.2 MEDICATIONS

New Policy 566.1 STUDENT DIABETES CARE AND MANAGEMENT

United Way

Discussion: Dr. Crowder presented a thank you letter and certificate from United Way. This is the first year since Dr. Crowder has been at Sapulpa that the district has been awarded the Bronze Award. He reported that the district finished early and went above the district’s goal by ten percent.

Freedom Elementary - Veteran's Day Program

Discussion: Dr. Crowder presented the Board with a nice letter from Linda Norton commending Freedom on their Veteran’s Day Program. She states in her letter that it was one of the best programs that she has ever seen in a school. Mrs. Norton also donated books to Freedom’s library.

Action Items

New Business - items not known or foreseen when agenda was posted.

Vote to approve/disapprove hiring Sanders, Bledsoe & Hewett as the independent auditor for the 2007-08 school audit.

Action(s):

Motion passed:

To approve hiring Sanders, Bledsoe & Hewett as the independent auditor for the 2007-08 school audit passed with a motion by Larry Thayer and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove the following Policy changes:

Action(s):

Motion passed:

Vote to approve the following Policy changes: 1. Revise Policy 311. PURCHASING PROCEDURES 2. Delete Policy 933. AWARDING CHILD NUTRITION VENDOR CONTRACTS 3. New Policy 312. PROCUREMENT PLAN - CHILD NUTRITION DEPARTMENT passed with a motion by Wally Johnson and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Revise Policy 311. PURCHASING PROCEDURES

Delete Policy 933. AWARDING CHILD NUTRITION VENDOR CONTRACTS

New Policy 312. PROCUREMENT PLAN - CHILD NUTRITION DEPARTMENT

Vote to approve/disapprove the following 2008 summer programs:

Action(s):

Motion passed:

To approve the following 2008 summer programs: 1. Summer Splash –TBA 2. Summer Arts – TBA 3. Kid’s Hide-Out – Liberty passed with a motion by Bryan Sherwood and a second by Curtice Hillis.

No Action(s) have been added to this Agenda Item.

Summer Splash – TBA

Summer Arts – TBA

Kid’s Hide-Out – Liberty

Vote to approve/disapprove an out-of-state activity trip for JROTC to attend a Drill Competition in Amarillo, Texas on April 3-6, 2008.

Action(s):

Motion passed:

To approve an out-of-state activity trip for JROTC to attend a Drill Competition in Amarillo, Texas on April 3-6, 2008. passed with a motion by Bryan Sherwood and a second by Wally Johnson.

No Action(s) have been added to this Agenda Item.

Vote to approve/disapprove declaring the old cheerleading uniforms as surplus and giving them to seniors as gifts.

Action(s):

Motion passed:

To approve declaring the old cheerleading uniforms as surplus and giving them to seniors as gifts passed with a motion by Larry Thayer and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Proposed executive session to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) real estate options as authorized by 25 O.S. Section 307(B)(3) with no resulting vote on item (2).

Vote to convene in executive session.

Action(s):

Motion passed:

To convene in executive session at 7:54 pm passed with a motion by Wally Johnson and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Vote to acknowledge the Board has returned to open session.

Action(s):

Motion passed:

To acknowledge the Board has returned to open session at 8:41 pm. passed with a motion by Bryan Sherwood and a second by Larry Thayer.

No Action(s) have been added to this Agenda Item.

Statement of executive session minutes.

Discussion: The Board of Education went into executive session at ____ pm to discuss (1) Personnel listed below as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act, and (2) real estate options as authorized by 25 O.S. Section 307(B)(3) with no resulting vote on item (2). During the executive session, the Board discussed these items and no other items. The Board returned to open session at ____ pm. This constitutes the minutes of the executive session.

Personnel

Vote to Employ:

Action(s):

Motion passed:

To employ as listed passed with a motion by Larry Thayer and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Cassy Beasley, Junior High H.Q. Special Education Assistant (2-11-08)

Jade Beck, Liberty Latchkey Assistant (1-1-08)

Deborah Hancock, Liberty H.Q. Special Education Assistant (2-25-08)

David King, Junior High Head Tennis Coach (2-27-08)

Jeremy Lusk, High School Assistant Track Coach (2-28-08)

Sonya Munsell, High School Special Education Teacher (2-25-08)

Vote to approve/disapprove the following Transfers:

Action(s):

Motion passed:

To approve/disapprove the following Transfers: passed with a motion by Bryan Sherwood and a second by Larry Thayer.

No Action(s) have been added to this Agenda Item.

Max Caldwell from Assistant Track Coach to Head Golf Coach, effective 3-25-08.

Ashley Hearn from Middle School Assistant Principal to Interim Woodlawn Principal, effective 2-14-08.

Roger Johnson from High School Art Teacher to Interim Middle School Assistant Principal, effective 2-14-08.

Trant Kirven from Grounds and Maintenance to Custodial Supervisor, effective 1-30-08.

Vote to approve/disapprove the dismissal of Deborah Shaw, Middle School GRADS Liaison, effective 2-27-08.

Action(s):

Motion passed:

To approve the dismissal of Deborah Shaw, Middle School GRADS Liaison, effective 2-27-08 passed with a motion by Bryan Sherwood and a second by Larry Thayer.

No Action(s) have been added to this Agenda Item.

Vote to accept Resignations received since the last board meeting.

Vote to renew the 2008-09 certified teaching contracts as listed on the Attachment.

Action(s):

Motion 1 passed:

To renew the 2008-09 certified teaching contracts as listed on the Attachment passed with a motion by Wally Johnson and a second by Bryan Sherwood.

Motion 2 passed:

To renew the 2008-09 certified teaching contracts as listed on the Attachment passed with a motion by Larry Thayer and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Vote to renew the 2008-09 contracts of certified employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries.

Action(s):

Motion 1 passed:

To renew the 2008-09 contracts of certified employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Wally Johnson and a second by Bryan Sherwood.

Motion 2 passed:

To renew the 2008-09 contracts of certified employees listed on the Attachment provided state and federal funds become available in sufficient amounts to pay their salaries passed with a motion by Larry Thayer and a second by Bryan Sherwood.

No Action(s) have been added to this Agenda Item.

Vote to renew the 2008-09 contracts of the school administrators and directors as listed on the Attachment.

Action(s):

Motion passed:

To renew the 2008-09 contracts of the school administrators and directors as listed on the Attachment passed with a motion by Wally Johnson and a second by Curtice Hillis.

No Action(s) have been added to this Agenda Item.

Adjournment

Action(s):

Motion passed:

To adjourn at 8:46 pm passed with a motion by Bryan Sherwood and a second by Wally Johnson.

No Action(s) have been added to this Agenda Item.

March 3, 2008 at 7:30 PM - Sapulpa Public Schools Board of Education Independent School District Number 33

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